2005 Meeting began at 3:00 p.m. Present: Mary Jane Arden, Karen Bourne-Douglas, Heather Brown, Diana D’Amico, Dave Hall, Gary Heller, Sandy Hinish, Barbara Ives, Debbie Leech, Robbie McCray, Byroune Miles, Nancy Vance and Marie Van Ess. Welcome - Marie opened the meeting by welcoming everyone. Minutes - Minutes from previous meeting were read and confirmed. Minutes were motioned and seconded by Mary Jane Arden and Byroune Miles respectively. Treasurers Report – The Secretary/Treasurer reported that there are currently no outstanding balances. Beautification Project – Nothing to report at this time Bylaws Committee – Bylaws are currently finalized and approved. Elections Committee – A total of 113 ballots were returned. Staff senators were elected. Separate Ballots proved to be easier handled compared to how it was done in the past. New Staff Senates for 2006-2007 were announced. There will be an edge announcement. Concerns Committee – It brought to the Staff Senate’s attention that the bookstore will no longer sells stamps.. Marie will speak with John. Job transfer between campuses will be referred to Human Resources. Courses during regular working hours were also addressed; the staff senate agreed that there needs to be better clarification on this issue. Peer Relations Committee – Nothing to report at this time Mentoring Program Committee – A few new employees are still pending. Education Opportunity/Parity Committee – Nothing to report at this time Awards Committee - Nothing to report at this time This concludes our meeting for the year 2006. Meeting adjourned at 4:20p.m. Next meeting is scheduled for Wednesday, January 18, 2006 at the Wilmington Campus Meeting began at 2:30 p.m. Present: Karen Bourne-Douglas, Heather Brown, Diana D’Amico, Dave Hall, Gary Heller, Sandy Hinish, Barbara Ives, Debbie Leech, Robbie McCray, Nancy Vance and Marie Van Ess. Welcome - Marie opened the meeting by welcoming everyone. Minutes - Minutes from previous meeting were read and confirmed with changes. Minutes were motioned and seconded by Sandy Hinish and Gary Heller respectively. Treasurers Report – The Secretary/Treasurer reported that there are currently no outstanding balances. Beautification Project – Debbie read a follow-up thank you letter to the staff who participated in the Stanton Campus Beautification project, she also reminded everyone to submit their receipts to ensure that all paper work are together. Heather suggested that it would work better if vouchers were submitted; it would make the purchasing of supplies easier. Gary volunteered to be the contact person for any maintenance need. Bylaws Committee – Bylaws changes were distributed by Marie, all were in favor of the changes. Karen made a motion to accept the changes, motion was seconded by Gary. Elections Committee – Ballots were delivered to each respective campuses – results will be announced at the next meeting (December 14th). Concerns Committee – Nothing to report at this time Peer Relations Committee – The Stanton Campus’ Bulleting Board’s potential location would be across from CCP, more options are being looked into. Marie suggested that she will draft a letter to Dan Ehmann and send it to the committee for approval. Mentoring Program Committee – Karen reported that there are a few people to be mentored. Marie suggested to do a follow-up on the mentees. Education Opportunity/Parity Committee – Mary Jane and Marie will schedule an appointment to meet with Mr. Miller to present the survey results. Awards Committee - Robbie indicated that he called Dr. Murray – she informed him that they have not finalized the criteria for Excellence in Service. New Business – Debbie handed out a new fund request sample form.. Meeting adjourned at 3:50p.m. Next meeting is scheduled for Wednesday, December 14, 2005 at the Stanton Campus Meeting began at 2:30 p.m. Present: Mary Jane Arden, Karen Bourne-Douglas, Heather Brown, Diana D’Amico, Dave Hall, Sandy Hinish, Barbara Ives, Debbie Leech, Robbie McCray Byroune Miles, Cara Stanard, Nancy Vance, Marie Van Ess and Steve Webb. Welcome - Marie opened the meeting by welcoming everyone. The Staff Senate also gave a special welcome Louise Ash and Steve Webb; Louise and Steve were visiting for the Staff Senate open session meeting at the Stanton Campus. Minutes - Minutes from previous meeting were read and confirmed with change. Minutes were motioned and seconded by Mary Jane and Nancy Vance respectively. Treasurers Report – The Secretary/Treasurer reported that there are currently no outstanding balances. Beautification Project – Debbie is currently working on compiling the receipts from the expenditures on past projects. Bylaws Committee – Bylaws will be forwarded to the committee for final approval. Elections Committee – Mary Jane went over the current elections for Staff Senate, she indicated that currently there are three people signed up for the Wilmington Campus and 10 for Stanton. She also indicated that no Plan C employees for Wilmington has signed up. Mary Jane also handed out another draft of the Ballot dated November 11, 2005; this will be sent out to Plans B and C. All ballots must be returned to Mary Jane or Marie by December 5th. Sandy Suggested that the ballots be put on different color paper to identify each campus. Nominations are closed October 28th. Concerns Committee – Nothing to report at this time Peer Relations Committee – The Staff Senate has agreed to relocate the board at the Stanton Campus. Heather, Robbie and Cara will look for a new location. The fundraising project is tabled for right now. Mentoring Program Committee – Chairs will try to meet with Human Resources to see if they can work together in generating a list of new employees. Education Opportunity/Parity Committee – The Survey results has been compiled and will be presented to Mr. Miller. Awards Committee - Nothing to report at this time New Business – Grievance review committee for salary review committee is conducted through the presidents office – this committee is recommended by Dr. George. Debbie suggested that the Staff Senate should set-up an educational fundraising project for Plans B and C employees. Meeting adjourned @ 3:25 p.m. Next meeting is scheduled for Wednesday, November 16, 2005 at the Wilmington Campus Meeting began at 2:30 p.m. Present: Mary Jane Arden, Rebecca Bailey-Bell, Karen Bourne-Douglas, Heather Brown, Diana D’Amico, Dave Hall, Sandy Hinish, Barbara Ives, Debbie Leech, Byroune Mile, Nancy Vance, and Marie Van Ess. Welcome - Marie opened the meeting by welcoming everyone. The Staff Senate also gave a special to welcome Diana D’Amico; Diana is replacing Tammy Fenimore who transferred to the Terry Campus. Minutes - Minutes from previous meeting were read and confirmed. Minutes were motioned and seconded by Mary Jane and Heather Brown respectively. Treasurers Report – The Secretary/Treasurer reported that there are currently no outstanding balances. Administrative Council - Marie indicated that Mr. Miller thinks the Staff Senate is doing an excellent job. He indicated that The Staff Senate always has a resolution instead of complaints. He also indicated that he is very impressed by the beautification project. The Smart Card program was also presented to him and approved – a big thank you to Mary Jane for a wonderful presentation. This is set to roll out around October 1. The group voted for Robbie to accept lead of discount program. (Agreement with vendor) Beautification Project – The Beautification Project committee is seeking someone to head Wilmington Campus. Karen will speak with Mrs. Doolittle. Staff Senate will also ask Plan A for help. Bylaws Committee – Marie is working on a draft to send as an attachment to the committee. Elections Committee – Announcement flyers were sent out the second flyer is schedule to be out the week of October 4th. Anyone who would like to be nominated must send their name back to the staff senate. Letters were sent out to Plan C employees for replacement, no responses received to date. Concerns Committee – 2 concerns were addressed – (1) Cafeteria Closing, Quality of food, inadequate vending machine. (2) Dealing with conditions of ladies room near the conference room. John sent a letter indicated that he is aware of the problem; he also indicated that this is due to employee shortage and extended shifts. Peer Relations Committee – Nothing to report at this time Mentoring Program Committee – Karen reported that to date there is one mentee pending. Education Opportunity/Parity Committee – Final draft (Hopefully) of the Education survey was handed out for one more proofreading. Everyone agreed with the content of the recommendations, this will be sent to Mr. Miller once the final corrections are made. Mary Jane will present this to Mr. Miller in person. Awards Committee - Nothing to report at this time Meeting was motioned to Adjourned by Mary Jane and Seconded by Marie. Meeting adjourned @ 3:25 p.m. Next meeting is scheduled for Wednesday, October 19, 2005 at the Stanton Campus. Meeting began at 2:30 p.m. Present: Mary Jane Arden, Rebecca Bailey-Bell, Karen Bourne-Douglas, Joan Davis, Tammy Fennimore, Dave Hall, Sandy Hinish, Robbie McCray, Barbara Ives, Debbie Leech, and Marie Van Ess. Welcome - Marie opened the meeting by welcoming everyone. The Staff Senate also officially welcome Joan Davis to the Staff Senate Minutes - Minutes from previous meeting were read and confirmed. Minutes were motioned and seconded by Marie Van Ess and Tammy Fenimore respectively. Treasurers Report – The Secretary/Treasurer reported that there are currently no outstanding balances. In-service Presentation – Mary Jane indicated that the Staff Senate presentations have a 45 minute time limit. Presentations will be made at the second session (after lunch) in room 121 South East Building. The Staff Senate will provide refreshments. Beautification – Nothing to report at this time Bylaws Committee – Nothing to report at this time Elections Committee – Mary Jane went over a list of upcoming elections event, flyers will be sent out and an announcement will be posted on edge. First flyer will be sent out on September 1st and the second on October 1st. Sandy is currently proofreading the two flyers for upcoming Staff Senate Election. Concerns Committee – Dave Hall indicated that there were complaints referring to the closing of the cafeteria while campers are on campus. Mary Jane suggests sending complaints to Staff Senate with possible solutions. Peer Relations Committee – Cara is currently working on the newsletter for in-service, a sample was passed around for everyone to look at. The copy room as agreed to copy them in color once they are finalized. Mentoring Program Committee – Nothing to report at this time all new employees needing mentors were assisted. Education Opportunity/Parity Committee – Nothing to report at this time New Business Carolyn Depew-Swayze would like to receive an accomplishment report from the Staff Senate for this year. Mary Jane will contact committee chairs within the next week or so to receive information for this report. Meeting was motioned to Adjourned by Marie and Seconded by Karen. Meeting adjourned @ 3:25 p.m. Next meeting is scheduled for Wednesday, September 21, 2005 at the Wilmington Campus. Meeting began at 2:30 p.m. Present: Mary Jane Arden, Rebecca Bailey-Bell, Karen Bourne-Douglas, Robin Burke, Heather Brown, Tammy Fennimore, Dave Hall, Gary Heller, Sandy Hinish, Robbie McCray, Barbara Ives, Debbie Leech, Byroune Miles, Cara Stanard, Nancy Vance and Marie Van Ess. Welcome - Marie opened the meeting by welcoming everyone. Minutes - Minutes from previous meeting were read and confirmed. Minutes were motioned and seconded by Nancy Vance and Byroune Miles respectively. Treasurers Report – The Secretary/Treasurer reported that there are currently no outstanding balances. Fundraising – Marie informed us that Dan Ehmann indicated for our fundraising events if items needed to be bought upfront he would be able to borrow the funds from the bookstore pending approval from Mr. Miller. Mary Jane will compose a letter on Delaware Tech’s letter head- everyone agreed to solicit at least one company. Everyone will inform the group who they will be soliciting so there will be no repeats In service – Sub committees were formed from the previous meeting to determine what the group will be doing for the upcoming August in-service. Mary Jane indicated the our presentation will be based on banishing the boring work day, this will include Stress Busters, Give-a-ways, Ice Breakers, Refreshments and more. Beautification - Ballots will be at the Stanton Campus 2 weeks before update. Bylaws Committee – Nothing to report at this time Elections Committee – Marie distributed Elections changes to the group, a motion was passed to accept all changes, additions, or deletions. Concerns Committee – Nothing to report at this time Peer Relations Committee – Newsletter will be distributed to all during in-service. Cara and Barbara gave a brief summary of what will be included in the newsletter. Mentoring Program Committee – Karen reported that there are two mentees pending. Education Opportunity/Parity Committee – Mary Jane distributed the Educational Benefit Survey results draft, she informed the group to take a look at it and send their comments to her within 2 weeks. This will then be presented to Mr. Miller. New Business – Marie informed the Staff Senate members that Joan Davis from the Stanton Campus has agreed to be a member of the Staff Senate… Mary Jane mad a motion to remove Staff Senators who are inactive, this will be effective upon a majority vote. A letter was drafted. Meeting Adjourned @ 3:50 p.m. Next meeting is scheduled for Wednesday, July 20, 2005 at the Stanton Campus. Meeting began at 2:30 p.m. Present: Rebecca Bailey-Bell, Karen Bourne-Douglas, Robin Burke, Heather Brown, Dave Hall, Gary Heller, Sandy Hinish, Barbara Ives, Debbie Leech, Byroune Miles, Cara Stanard, Nancy Vance and Marie Van Ess. Welcome - Marie opened the meeting by welcoming everyone. Minutes - Minutes from previous meeting were read and confirmed with changes. Minutes were motioned and seconded by Nancy Vance and Byroune Miles respectively. Treasurers Report – The Secretary/Treasurer reported that there are currently no outstanding balances. Beautification – the beautification project is on schedule except for Corporate and Community Program’s Area – signage is currently up in the air. Karen will talk to Ralph about black signs just for employee recognition event only. Gary will also check with Fast Signs about prices and turn-around time. Suggestions were made to have surveys on the beautification project. Mary Jane indicated that two people are needed from the Wilmington Campus to be in charge of that location. She also indicated that six volunteers will also be needed on the day of in-service. Bylaws Committee – Nothing to report at this time Elections Committee – Marie met with Mary Jane about elections changes. Elections committee will be notified. An update will be available. Concerns Committee – Mary Jane indicated that currently there are no outstanding concerns, because they were all addressed. Peer Relations Committee – Heather completed the Staff Senate board at Stanton, Wilmington will be updated by Robin shortly. Mentoring Program Committee – Education Opportunity/Parity Committee – Mary Jane will report at the next meeting. New Business - Innovation Award feedback was supported by the Staff Senate. The compiled information with suggestions from staff senate was presented by Dr. Winner to the board... they will include the idea to use the Faculty/Staff Senate as judges. A letter will be sent to Bob Jamison in reference to past incident on vandalism. John Fogelgren will be referenced Marie addressed the importance of attendance at all meetings – Heather asked it there is a rule as far as missed meetings – i.e. stepping down after so many missed meetings A committee was formed for Service in Excellence Award to represent plans B and C. Meeting was motioned to adjourn by Heather and Gary respectively. Meeting Adjourned @ 3:45 p.m. Next meeting is scheduled for Wednesday, June 15, 2005 at the Stanton Campus. Meeting began at 2:30 p.m. Present: Mary Jane Arden, Rebecca Bailey-Bell, Karen Bourne-Douglas, Heather Brown, Tammy Fenimore, Dave Hall, Gary Heller, Sandy Hinish, Barbara Ives, Debbie Leech, Cara Stanard, Nancy Vance and Marie Van Ess. Welcome - Marie opened the meeting by welcoming everyone. Minutes - Minutes from previous meeting were read and confirmed. Minutes were motioned and seconded by Nancy Vance and Tammy Fenimore respectively. Treasurers Report – The Secretary/Treasurer reported that there are currently no outstanding balances. Beautification – Debbie reported that the committee currently has 11 groups. Groups will be assigned from small to large areas depending on the size of the group. She also indicated that they are progressing smoothly. She also announced that they will be working on the hill at 7 a.m. on Saturday, April 30, at the Stanton Campus. Debbie also stated that she is still looking for volunteers. Bylaws Committee – Marie indicated that a meeting for the Bylaws committee will follow the Elections Committee Elections Committee – The Election’s committee will meet on Wednesday, May 4th at 11:30 a.m. Concerns Committee – Mary Jane indicated that currently there are no outstanding concerns, they are all addressed. Peer Relations Committee – Cara is working with Robin Burke on updating the Wilmington bulletin board, they will take down old paper work and replace it with Staff Senate’s accomplishments. Mentoring Program Committee – Nancy indicated that the Mentoring Committee has assigned two new mentees at the Stanton Campus. One person indicated that they did not need to be mentored but gladly accepted the welcome package and was very happy that such program was in place for staff members. Tammy indicated that a new Human Resources person will be starting soon to replace Theresa. Tammy will follow-up with details. Education Opportunity/Parity Committee – Mary Jane indicated that the Committee met on April 25 and all survey results have been tabulated. She also indicated that the group looked for commonalities and trends. A draft will be made with recommendations and presented to Staff Senate. Cara suggested that it should be presented in a family feud format when we present the result. Administrative Council –Connie asked Marie to pass on information to the group in reference to presenting a new award, the award would be based on Innovation. If you need further information please see Marie. Mary Jane suggested that a separate award should be given to each group e.g. (Plans A and D would be in one category and Plans B and C would be in the next). This will enable each category to get a fair chance at receiving the award. Marie went over international survey results. The group congratulates Mary Jane and Dave Hall for their Excellence in Service Nominations. Meeting adjourned at 3:50 p.m. Meeting began at 2:30 p.m. Present: Mary Jane Arden, Rebecca Bailey-Bell, Karen Bourne-Douglas, Heather Brown, Tammy Fenimore, Dave Hall, Gary Heller, Sandy Hinish, Barbara Ives, Debbie Leech, Robbie McCray, Cara Stanard, and Marie Van Ess. Welcome - Marie opened the meeting by welcoming everyone. Minutes - Minutes from previous meeting were read and confirmed. Minutes were motioned and seconded by Mary Jane and Sandy Hinish respectively. Treasurers Report – The secretary/Treasurer reported that to date there is a balance of $711.02 remaining in the account. There are currently no outstanding balances. Beautification – Debbie reported that the committee met with Mr. Miller. He thought it was a great idea and gave the group his blessings. She also indicated that Tech/Treat was also presented to Mr. Miller, the feedback for this project was not as welcomed due to the logistics of parking and staff willingness to stay and work on a Friday night – this will be taken to status check and was also recommended to open houses. Gary suggested that we should look at Christmas time decorations- Mary Jane indicated we could also do something to show our holiday spirit. Bylaws Committee/Elections Committee – Nothing to report at this time a meeting will follow. Concerns Committee – Nothing to report at this time a meeting will follow. Peer Relations Committee – Nothing to report at this time. Dave indicated that a sympathy card will be sent to Larry D’s family. Mentoring Program Committee – Karen indicated that the Mentoring Committee has mentored two new employees at the Wilmington Campus. One person was assigned to Robbie McCray and the other was assigned to Karen. She indicated that the process went very smoothly. She also stated that she received a lot of good comments from staff members while doing the tour. Mentees were also very delightful to learn about the program, and are excited to be a part of it. Education Opportunity/Parity Committee – Mary Jane indicated that the Middle States work group 6 completed its recommendation. She also met with Louis Johnson to make sure they are written into the record. Currently the Staff Senate will think about the Fiscal Year ‘05 operation objective (6.2) New Business –For Employee In-Service Presentation, Marie suggested a talent show with a twist. Excellence in Service Award – Heather suggested to Nominate 1 Plan B from each campus. Everyone thought it was an excellent idea. Due to Registration the next meeting is scheduled for Wednesday, April 27, 2005 at 2:30 p.m., Stanton Campus. Meeting adjourned at 3:50 p.m. Meeting began at 2:30 p.m. Present: Mary Jane Arden, Rebecca Bailey-Bell, Karen Bourne-Douglas, Heather Brown, Tammy Fenimore, Dave Hall, Gary Heller, Sandy Hinish, Barbara Ives, Debbie Leech, Robbie McCray, Cara Stanard, Chris Tribo, Nancy Vance, and Marie Van Ess. Welcome - Marie opened the meeting by welcoming everyone. Minutes - Minutes from previous meeting were read and confirmed with changes. Minutes were motioned and seconded by Tammy and Dave Hall respectively. Treasurers Report – The secretary/Treasurer reported that to date there is a balance of $711.02 remaining in the account. Mary Jane indicated that a check from Carolyn Depew is still in process ($82.00 pending from Middle States). Discussion of the Joint Committee for Information & Computer Services –Mary Jane spoke about ICLEA and the Jeanie Claire Act. She also indicated that the group spoke about publicizing the criminal statistic of the Stanton/Wilmington campuses; this is a college wide mandatory procedure. She also stated that contracts for concrete work, hand rails in the back parking lot, parking lot lighting and emergency phones for parking garage were discussed. Bylaws Committee/Elections Committee – Nothing to report at this time Concerns Committee – Mary Jane reported that the group met and discussed outstanding concerns, all are taken care of. Peer Relations Committee – Dave indicated that the committee will have a brief meeting after the Staff Senate meeting. Mentoring Program Committee – Karen indicated that the Mentoring Committee is set to have their final mentoring orientation meeting on Friday, February 18, at the Stanton Campus. Education Opportunity/Parity Committee – Mary Jane reported that the group is putting together an excel sheet to incorporate the survey results in. Surveys will be divided and merge once results are tallied. Campus Beautification Project - Debbie indicated went over the Beautification Project briefly, she indicated that she will wait until all pending activities are taken care of. e.g. Mentoring Program and Mardi Gras. Debbie is also seeking volunteers for this project. The group decided that this can be a campus project, but let everyone be informed that it was initiated by the Staff Senate. “Campus Beautification a Staff Senate Initiative” The beautification project will not include trash pick up by the staff members. Next meeting is scheduled for Wednesday, March 16, 2005 at 2:30 p.m., Wilmington Campus. Meeting adjourned at 3:20 p.m. Meeting began at 2:30 p.m. Present: Mary Jane Arden, Karen Bourne-Douglas, Heather Brown, Tammy Fenimore, Dave Hall, Sandy Hinish, Barbara Ives, Debbie Leech, Robbie McCray, Cara Stanard, Byroune Miles, Marie Van Ess. Welcome - Marie opened the meeting by welcoming everyone. The Staff Senate members also extended a warm welcome to Marie as the new Chair; Mary Jane will serve as the Vice Chair. Minutes - Minutes from previous meeting were read and confirmed. Minutes were motioned and seconded by Marie and Tammy respectively. Treasurers Report – The secretary/Treasurer reported that to date there is a balance of $711.02 remaining in the account with a pending credit of $82.00 from Middle States. (Tentative balance is $793.02) 2004 Accomplishments – The group went over the 2004 accomplishments for Staff Senate- Minor changes will be made and then submitted to Mr. Miller Mardi Gras Discussion – Marie and Mary Jane informed the Staff Senate that each department was asked by the Mardi Gras committee to donate a basket to be auctioned at the February 5th celebration. They indicated that the Staff Senate will donate a basket of various light bulbs, all agreed. Bylaws Committee/Elections Committee – Both committees will meet at the end of the month. Concerns Committee – Mary Jane indicated that she will schedule for the following week. Peer Relations Committee – Dave indicated that the committee is currently in need of Sympathy cards. Mentoring Program Committee – The Mentoring Committee stated that because of the Mardi Gras celebration, Friday, February 4th orientation date will have to be changed. The date was changed to Friday, February 18th. . This date change only reflects the Stanton Campus…the Staff Senate will use Mr. Miller’s Open Forum on the 11th as an advertising tool. Education Opportunity/Parity Committee – Mary Jane reported that we have received overwhelming responses from the surveys. To date a total of 80 surveys were received from the Stanton Campus and a total of 74 from the Wilmington campus. Currently the surveys are not compiled; Mary Jane indicated that a lot of positive comments were received. Overall the response rate was phenomenal. New Business – Debbie initiated a new project for a safe trick-or-treat night. A letter of proposal was distributed to all. All agreed that it is a wonderful idea. It was decided to set the limit to a maximum of 500 participants. Debbie is currently seeking members to work on this committee. Tickets will be available on a first-come first-serve basis. Next meeting is scheduled for Wednesday, February 16, 2005 at 2:30 p.m., Stanton Campus. Meeting adjourned at 3:20 p.m. |
