2007
January, February, March, April, May, June, July, August, September, October, November, December

DECEMBER 19,2007

December’s meeting was held via video-conference with Robbie McCray presiding. In addition to Robbie, those in attendance were Mandy Emerson, Debbie Leech, Gail McCray, Sandy Hinish, Diana D’Amico, Karen Bourne-Douglas, Lynne Boyd-Smith, Cathy Hagan, and Jeannette Pulliam

Also in attendance were newly elected senators Dave Hall, Diane Johnston, Vivianne Herrero, Rob Wiltbank, and Fern Bishop

Motion made by Debbie, seconded by Karen to accept October’s meeting minutes as written(no meeting was held in November). Treasury balance is $1881.07

Awards/Scholarship Committee (Debbie) Committee met and finalized selection criteria. Only one request for scholarship package; had none submitted to review. Need to see what can be done to market the scholarship so more staff know about it.

Concerns Committee (Robbie) Nothing to report

Education Opportunity/Parity Committee (Heather, Karen, Debbie) Committee has not met for a while.

Fundraising Committee (Cathy) Bake sale netted a total profit of $282.25
Mentoring Committee (Karen/Sandy)…no recent mentoring at Stanton; Karen has one person to mentor in Wilmington in January.

Communications & Outreach (Sandy)….Karen to start website work when we return from holiday break. Sandy would like to get photos of senators at next meeting.

By-Laws/Elections Committee (Robbie) Nothing new to report

Old Business: recent change in by-laws should correct issues of meeting attendance.

New Business: Cathy proposed the idea of Staff Senate sponsoring a bus trip to New York City in the spring. She reviewed the costs with the Senate, and indicated we could clear in excess of $200 profit. No decision made at this meeting; tabled until January.

Cathy informed the Senate of a problem she had in trying to contact Public Safety after normal work hours When she tried to call campus main number, the recording did not give Public Safety’s number. The recording at the main campus number does include Public Safety’s number in the recording. It was decided that either the cell phone she was using cut out or the recording at campus cut out too soon.

Mandy Emerson announced she would be leaving Staff Senate because she is taking a position in the Office of the President in Dover starting January 14, 2008.

Debbie brought up an issue on sexual harassment….there is nothing online in personnel policy manual detailing the steps to follow for this type of complaint. Lists of whom to contact regarding sexual harassment complaints are posted on bulletin boards around campus. The lists need to be updated with counselors’ names. Discussion indicates need for something to be in the personnel policy manual since that would be the first place an employee would go in order to find out the process of filing a complaint.

Being no further business, a motion to adjourn was made by Diana; seconded by Mandy

Sandy Hinish

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The November meeting was cancelled due to expected absences. Meeting was scheduled for the day before Thanksgiving, and too many Senators were not going to be around for the meeting.

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OCTOBER 17, 2007

October’s meeting was held at Stanton Campus with Robbie McCray presiding. In attendance: Robbie McCray, Sandy Hinish, Diana D’Amico, Debbie Leech, Karen Bourne-Douglas, Cathy Hagan, Gary Heller, Steve Webb, Gail McCray, Nina Madric.
Absent: Heather Brown, Mandy Emerson, Lynne Boyd-Smith, Byroune Miles, and Jeannette Pulliam.

Guests: Susan Stoller and Ann Carter

A motion was made by Karen, seconded by Diana to accept the September meeting minutes as written. Treasury balance was reported to be $1617.81

Awards/Scholarship Committee—Debbie
Still trying to get a meeting scheduled with Dan Ehmann.

Concerns Committee—Robbie
On going concerns with parking situation at Wilmington Campus.

Education Opportunity/Parity Committee—Heather/Karen/Debbie
Haven’t met recently; nothing to report

Fundraising Committee—Cathy
Nothing new to report, but committee will be meeting.

Mentoring Committee—Karen/Sandy
No recent mentoring.

Communications & Outreach Committee—Sandy
No updates to report.

By-Laws/Elections Committee—Robbie
With elections coming up in November, committee will be sending out nomination requests.

Visitors---Susan Stoller and Ann Carter
They detailed a proposed recycling plan by Victor Alvarez. It was presented to Staff Senate in hopes of having the plan supported by both the Faculty Senate and the Staff Senate. Gary Heller expressed concern over the lack of manpower within Administrative Services to handle extra work the recycling would generate. No decisions made at this meeting.

Old Business:
A motion was made by Karen, seconded by Cathy to make a change to the attendance policy stated in the By-Laws.
Recycling Program: Jeannette Pulliam awaiting response to email that was sent to City of Wilmington.

A motion to adjourn was made by Cathy Hagan, seconded by Gary Heller

Sandra Hinish
Secretary-Treasurer

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SEPTEMBER 19, 2007

The September 2007 Staff Senate meeting was held at the Wilmington campus with Robbie McCray presiding.
Present: Karen Bourne-Douglas, Lynne Boyd-Smith, Heather Brown, Diana D’Amico, Cathy Hagan, Debbie Leech, Nina Madric, and Jeanette Pulliam.
Absent: Mandy Emerson, Gary Heller, Sandy Hinish, Gail McCray, Byroune Miles, and Steve Webb.

Minutes were distributed to Senators in attendance. No corrections to the August minutes were noted; motion to accept the minutes was made by Karen Bourne-Douglas, and seconded by Diana D’Amico. All in favor. Robbie gave a special welcome to Jeanette Pulliam, who was attending her first meeting since being asked to serve on the Senate.

The Treasurer’s report was submitted by Sandy to Robbie, who reported the balance as $1,617.81 unofficially. Robbie noted that it was a $1,000 increase from June of 2006.

COMMITTEE REPORTS

Awards/Scholarship
Debbie reported that there has been no input or feedback from Dan Ehmann regarding the scholarship packet that was submitted after the July Staff Senate meeting. An email was sent to Cindy Nantais to request feedback or a meeting to be set up with Dan to discuss and review the documents. In the meantime, Debbie suggested that the committee meet to continue work on the documents, so that if approved by Dan, it would be further along for implementation. Although a Fall start was planned and advertised, it is hoped for a Spring implementation.

Concerns
Robbie reported that the committee has received numerous feedback forms. Most of the concerns centered on parking at Wilmington, and reservation of cafeteria tables at Stanton.
Parking at Wilmington has been identified as a concern; Stanton parking is ok. A specific incident was discussed, in which an employee called Robbie, as well as filled out a feedback form. There was a discussion which involved Public Safety, John Fogelgren, and the employee. Senators discussed the shuttle from the Riverfront area, but noted that it stopped service at 12:30p.m. Many students were not aware of the service. Senators also noted that many people sign up for classes and drop them, yet retain their parking privileges. Many people park in the lots, and walk to jobs or other destinations in the city. Utilization of parking should be reviewed. Also discussed implementing a “hold” mechanism in Banner to encourage use of returned parking permits.

Cafeteria table reservations became a problem between an employee and a student. After discussion with Regan Hicks-Goldstein, it was initially agreed that employees could have two tables for their use (but that it was not mandatory, nor enforceable). However, during a recent Status Check meeting, Mr. Miller said that no tables were to be reserved. More discussion among Senators was held regarding appropriate places for employees and students. Students have limited options.

Educational Opportunity/Parity
Heather reported that the group has not had an opportunity to meet. She suggested that since there did not appear to be any left over initiatives, the committee would start anew. Nothing new to report at this time.

Fundraising
Cathy reported that the gas card fundraiser netted a profit of $126. Winners were Aaron Smith and Lemuel Shipmon from the Wilmington campus, and Diana D’Amico and Joanne Zimmerman from the Stanton campus. Cathy discussed a similar fundraiser in December with a Visa card or DART bus card. Since some have a fee attached, more research is needed. It was suggested that we have a longer time frame to sell chances. Cathy will be meeting with the committee to decide how much the chances are, and the amount of the Visa card. There will probably be two chances drawn at each campus. The committee plans another office makeover, and possibly a bake sale in the future.

Mentoring
Robbie reported on behalf of Sandy that there were no new employees to be mentored at Wilmington, and none in Stanton for August. However, Sandy reported that she received three (3) applications for becoming a mentor.

Communications & Outreach
Robbie reported on behalf of Sandy that the newsletter was created, printed, and distributed at Inservice. There has been positive feedback on the newsletter. Remarks from Millard Dawson, Dan Ehmann, and Dr. Winner were received by the Staff Senate. The website is next on the agenda. Karen has had the software installed on her computer. The committee will be meeting to design the layout and update the information. Jeanette asked how often the newsletter was printed, to which Karen responded once a year, generally at Inservice.

New Employee Orientation – The Staff Senate thanked Jackie Jenkins for the opportunity to be included in the new employee orientation, and appreciated the chance to present information. Lunch was provided, and several new employees approached Sandy, who presented the information, to ask about the Senate in more detail. Robbie commented that he had received no feedback about our presentation, but that Sandy thought it went well.

Robbie also conveyed Sandy’s comment concerning the secretary/treasurer position, and that her term would be up, after serving for two (2) years.

By-Laws & Elections
Robbie indicated there is nothing to report at this time. He reiterated that it is important to be proactive and push awareness for the Staff Senate. Robbie commented that there is no point in filling vacant seats at this pint, since we’re close to elections.

Old Business
The Communications & Outreach Committee is working on a “profiling” concept, in which one staff person is identified to be chosen for Staff Senate to write a bio or interview that person. There are many questions on how often, how to choose, and what type of questions that need to be resolved. Sandy will try to work with the committee to get some answers and present at a future meeting. Robbie brought up the concept of Profiling to Administrative Council, and had to explain in more detail

The Amendments to By-Laws were discussed by the Senate. All agreed that attendance is important, and debated on whether to lose people by forcing resignation through strict attendance rules, or keep Senators who are unwilling or unable to participate. The committee will be reviewing the numbers of Senators and alternates, and exploring how to write the language for the By-Laws.

New Business
Robbie was approached by Victor Alvarez to explore the Staff Senate interest in participating in a recycling project. It was discussed that DSWA administer a program at the Stanton campus. Concerns were raised by John Fogelgren about his already overburdened custodial staff undertaking additional responsibilities. The Senate agreed that it was a worthwhile project, and agreed to conduct more research. Karen has also been concurrently researching the feasibility of a recycling program at the Wilmington campus, coordinated with the City of Wilmington. The City offers incentives which may be useful in future Staff Senate fundraising endeavors. Robbie suggested that a committee be formed; Karen Bourne-Douglas, Lynne Boyd-Smith, Heather Brown, Cathy Hagan, Nina Madric, and Jeanette Pulliam all agreed to serve as co-chairs. Victor Alvarez (or a designee) has requested to attend the next Staff Senate meeting to discuss this in more detail. It was agreed to allow a visitor to attend the meeting to discuss prior to regularly scheduled Staff Senate proceedings.

A motion to adjourn was made by Diana D’Amico, and seconded by Cathy Hagan.

Respectfully submitted,
Debbie Leech for Sandy Hinish

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AUGUST 15, 2007

The August 2007 Staff Senate meeting was held at Stanton with Robbie McCray presiding.
Present: Heather Brown, Sandy Hinish, Diana D’Amico, Debbie Leech, Karen Bourne-Douglas, Steve Webb, Gail McCray, and Nina Madric
Absent: Mandy Emerson, Cathy Hagan, Gary Heller, Lynne Boyd-Smith, Byroune Miles, and Jeannette Pulliam
Following one correction, a motion was made by Karen, seconded by Diana to accept the minutes. Treasury balance was reported to be $1491.81.

--Committee Reports—
Note: Committee list will be updated and distributed to Senators.
Awards/Scholarship Committee—Debbie said the scholarship package had been sent to Dan Ehmann for his review, and since there’s been no response, spring would be the soonest we could get it in place.

Concerns Committee—no new concerns, but as a result of previous concern(s), notices of cafeteria closings are well placed.

Education Opportunity/Parity Committee—Because of Mandy’s work constraints, Heather took over as chair.

Fundraising Committee—In Cathy’s absence, Karen said a flyer for the gas card drawings is being done and will be sent out for distribution. There will be two winners at each location, and each will receive a $25 gas card.

Mentoring Committee—Karen and Sandy met with the committee prior to the Staff Senate meeting. The process of mentoring was reviewed, and a few minor changes made. Flyers distributed at Stanton and Wilmington to recruit more mentors. An orientation will be scheduled.

Communications & Outreach Committee—newsletter completed and will be distributed at In Service. Karen will begin work on new website.

By-Laws/Elections Committee—deferred to discussion topic under Old Business.

--Old Business—
Due to date change, Robbie will be able to attend the Administrative Council on August 23, and Sandy will give the presentation at New Employee Orientation on August 24.

Absenteeism was discussed. By-laws state that “missing four meetings within a year shall be grounds for removal.” It was suggested that a warning be issued first. Diana made a motion to amend the By-Laws regarding attendance; seconded by Nina. With the elections coming up, the amendment should be in place before they’re held in November.

--New Business—
Sandy discussed an idea for profiling a Plan B or Plan C staff member from Stanton/Wilmington Campus much in the same way that recognition takes place during collegewide Employee Recognition. Many questions surfaced such as how often to choose a person(once or twice a year, quarterly, each semester), how to reward the person, who chooses the recipient, writing the bios. Although this was just a suggested idea for a way to perhaps raise morale, many details would need worked out.

Motion made by Gail to adjourn; seconded by Diana.

Respectfully submitted,
Sandy Hinish

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JULY 18, 2007

July’s meeting was open to all Plan B and C support staff employees. To accommodate work schedules, this meeting was held via video-conferencing. Guests at Stanton were Steve Martelli, Michele Coviello, Fern Bishop, and Annette Burgess. Guests at Wilmington were Kurt Hoffstein, Patrice Henry, and Jennifer Horning.
Stanton senators present for the meeting: Rob McCray, Gail McCray, Debbie Leech, Nina Madric, Heather Brown, and Sandy Hinish. Wilmington senators in attendance: Cathy Hagan, Gary Heller, Karen Bourne-Douglas, and Steve Webb.
Senators who were absent: Diana D’Amico, Mandy Emerson, Byroune Miles, Lynne Boyd-Smith, and Jeannette Pulliam.

Robbie McCray welcomed the guests to the meeting, and introductions were made.

The minutes from June’s meeting were read and approved (Karen made the motion; seconded by Gail). Treasury balance: $1506.42

Awards/Scholarship Committee (Debbie Leech)…The scholarship was explained to the guests. There was a majority vote to send the final draft to Dan Ehmann for review. Cathy Hagan and Karen Bourne-Douglas volunteered to fill the empty slots on the Selection Committee.

Concerns Committee (Robbie/Heather)…Robbie explained the purpose of the concerns committee to the guests. There’s been no response from Gary James regarding a feedback form on a cafeteria complaint. Robbie also reported he had inquired about available space here at Stanton for a lunch area; nothing is available. A concern was received regarding the recent pay raise and the imbalance in different pay grades. Robbie addressed this issue to Dr. Winner who indicated she would be looking into it.

Education Opportunity/Parity Committee (Mandy)…In Mandy’s absence, Robbie said there is nothing new to report because the committee hasn’t had the chance to meet.

Fundraising Committee (Cathy Hagan)…Next fundraiser will be a raffle of four $25.00 gas cards with two winners at each location, and will use In-Service as a kick off date. Another office makeover is planned for fall, and committee hopes to have a bake sale in October.

Mentoring Committee (Sandy/Karen)…An on-going program at Stanton and Wilmington. Instead of waiting a month to mentor an employee, it’s being done in the first or second week of employment. Feedback from mentored employees has been extremely positive.

Communications & Outreach Committee (Sandy)…Messages regarding the open meeting were posted on MyDtcc as well as digital signage.

By-Laws/Elections Committee (Robbie)…no changes

Old Business
Still looking for someone to fill an empty senate seat in Wilmington.
Robbie met with Dr. Winner to review the concerns he submitted for Planning Council database (Middle States).
Robbie is presenting a power point about Staff Senate at the New Employee Orientation on August 23, 2007 (Note: two days after this meeting, the date was changed to August 24)
New Business
Next Administrative Council meeting is August 24. In Robbie’s absence that day, either Heather or Sandy will attend on behalf of Staff Senate.
Jennifer Horning addressed the Senate regarding the scheduled workshops for In-Service. She asked senators for suggestions for other workshops. Some ideas were workshops that cover software programs such as MS Word, Excel, etc. and a workshop on investments. Robbie offered to present a workshop on email and telecommunications.

A motion by Heather was made to adjourn; seconded by Debbie.

Respectfully submitted,

Sandy Hinish
Secretary/Treasurer

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JUNE 20, 2007

Staff Senate held June’s meeting at the Stanton location with Robbie McCray presiding. Those in attendance were Debbie Leech, Rob McCray, Karen Bourne-Douglas, Steve Webb, Gail McCray, Lynne Boyd-Smith, Sandy Hinish, and Nina Madric. Absent were Heather Brown, Diana D’Amico, Mandy Emerson, Cathy Hagan, Gary Heller, Byroune Miles.

A motion was made by Debbie Leech, seconded by Karen Bourne-Douglas to accept the minutes as written from April’s meeting(no meeting in May). An unofficial treasury balance was $1506.42.

Nina Madric was welcomed to the Staff Senate as the newest senator representing Stanton.

Awards Committee (Robbie)…nothing to report

Concerns Committee (Robbie/Heather)…Three concerns were received having to do with the cafeteria, submission of the concern’s feedback form, and the way job postings are listed on the website. An email was sent to Gary James to request a meeting about the cafeteria concerns. Debbie brought up a concern by suggesting the possibility of finding an area at Stanton in which to eat lunch away from one’s desk and away from the noisy cafeteria.

Education Opportunity/Parity Committee (Mandy)…no report

Fundraising Committee (Cathy)..nothing new to report

Mentoring Committee (Karen/Sandy)…All new and transferring employees at Stanton and Wilmington have either been mentored or are scheduled to be mentored. Committee will be revamping the mentoring process somewhat.

Communications & Outreach Committee (Sandy) A brief article was submitted for the Campus Connections. Still in need of senator photos for the website. Committee needs to meet to get started on the newsletter.

Old Business

Staff Senate is still searching for candidates to fill empty Senate seats. Kathy Hines’ status needs confirmed before being approached as a possible senator. A concern was raised about non-attendance and what is stipulated in the by-laws. Since July is an open meeting, a discussion on this issue will be on the agenda for August’s meeting.

Middle States Gap Report status….no update available

New Business

It was suggested that an invitation/announcement for July’s open meeting be put on digital signage and MyDtcc.

New Business (continued)

Robbie met with Dr. Winner regarding Staff Senate’s input to Planning Council’s data base. The central points of that input had to do with morale problems and lack of motivation from support staff.

Robbie was asked by Human Resources to give a brief presentation on Staff Senate for the New Employee Orientation. Karen offered to help put together a power point presentation for Robbie to use.

Being no further business, a motion to adjourn was made by Karen, seconded by Lynne.

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MAY 16, 2007

Meeting canceled due to numerous conflicts with graduation and other functions

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APRIL18, 2007

Staff Senate held the April ’07 meeting at the Stanton location with Robbie McCray presiding. Those in attendance were Diana D’Amico, Gail McCray, Sandy Hinish, Rob McCray, Steve Webb, Debbie Leech, Heather Brown, Lynne Smith, Karen Bourne-Douglas. Absent were Mandy Emerson, Cathy Hagan, Gary Heller, and Byroune Miles.

Minutes from March’s meeting were distributed. A motion was made by Diana D’Amico and seconded by Steve Webb to accept the minutes as written. An unofficial treasury balance was reported to be $1506.42.

Awards Committee (Robbie McCray)…no report

Beautification Committee (Debbie Leech)…An email was sent to recruit help to work at Wilmington in preparation for the Employee Recognition event in May. Any help is welcome from staff and/or students. Suggested asking SGA members to assist.

Concerns Committee (Heather Brown/Robbie McCray)…no report

Education Opportunity/Parity Committee (Mandy Emerson)…no report

Fundraising Committee (Cathy Hagan)…In Cathy’s absence, Sandy Hinish reported a total profit of $303.00 from the bake sale.

Mentoring Committee (Sandy/Karen)…Karen indicated that all new employees in Wilmington have been mentored. Since Sandy Caldwell would be splitting time between locations, it was planned to mentor her in Wilmington. There were four new hires at Stanton in March, and mentoring sessions were scheduled for all.

Communications & Outreach Committee (Sandy)…Dave Hall will be getting software on Karen’s computer so she can start working on the Staff Senate website. Committee formulated a list of ten FAQ’s. List was distributed, and Senators approved the contents. The list will be placed on the Staff Senate website, and be published in the newsletter for distribution at In Service in August.

By-Laws/Elections Committee (Robbie) …no report

Old Business

Discussion was held about filling empty Senate seats. We are one short at both Stanton and Wilmington. Previously suggested candidate, Gina Sanchez, is not interested in being a member. Two names that came up as possible candidates were Cindy Nantais and Kathy Hines.

Heather indicated the Middle States Gap report did not include input from Staff Senate, but said Michele Coviello was made aware, and it will be corrected.

New Business

Robbie reminded members that according to the By-Laws, senators need to participate on two committees. A copy of the By-Laws is to be given to each new senator.

Because some senators are helping with graduation, and the date of graduation is the same date as the scheduled May meeting, a motion was made by Sandy to cancel May’s meeting; seconded by Karen. When we meet in June, we will set up an agenda for an open meeting in July.

Being no further business to discuss, a motion was made by Debbie, seconded by Lynn to adjourn.

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MARCH 21, 2007

Robbie McCray presided over March’s meeting at the Wilmington location. Those in attendance were Heather Brown, Diana D’Amico, Sandy Hinish, Debbie Leech, Karen Bourne-Douglas, Cathy Hagan, Gary Heller, Steve Webb, and Lynne Boyd-Smith.

Absent were Mandy Emerson and Byroune Miles.

The minutes from February’s meeting were approved after one correction…motion to accept by Debbie Leech, seconded by Heather Brown. Treasury balance…$1205.94

Awards Committee (Robbie McCray)

Staff Senate will not address the Excellence in Service criteria until feedback is received from Dr. Hope Murray. In preparation for next year, Staff Senate will consider candidates so a staff member can be nominated.

Beautification Committee (Debbie Leech)

Will initiate efforts next month for Wilmington in preparation for Employee Recognition event in May.

Concerns Committee (Heather/Robbie)

No concerns

Education Opportunity/Parity Committee (Mandy)

No report

Fundraising Committee (Cathy Hagan)

Bake sale is set for April 2, 11:00 a.m. to 1:00 p.m. and 4:30p.m. to 6:30 p.m. Senators needed for staffing the tables at both locations.

Mentoring Committee (Sandy/Karen)

Stanton has four new employees so far for March who will need mentored in April. Current with mentoring in Wilmington. Need to recruit more mentors.

Communications & Outreach Committee (Sandy)

Diligent efforts are needed for updating the website and putting together a list of FAQ’s. Looking at promotional items as a possibility to have something to distribute with Staff Senate logo. Need to look ahead to newsletter and its content.

Old Business:

Meeting Schedule …Robbie indicated there were a couple meeting dates for which the boardroom had been double booked. Scheduling conflicts resolved.

Gov. Minner’s letter…Robbie distributed a copy of Gov. Minner’s response to Staff Sentate’s letter indicating our support of the CCIF (Community College Infrastructure Fund). Letter is an addendum to these minutes.

Discussion on filling empty senate seats….Jeannette Pullliam was voted in to fill a Wilmington Senate vacancy. Cathy Hagan said Gina Sanchez expressed interest in becoming a Senator. A Stanton vacancy still exists.

Middle States Gap Report status….Heather said she is awaiting some information.

Being no further business, a motion to adjourn was made by Karen, seconded by Heather.

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FEBRUARY 21, 2007

The February 2007 meeting was held via video conference. Robbie McCray presided. Those in attendance were Debbie Leech, Heather Brown, Gail McCray, Sandy Hinish, Karen Bourne-Douglas, Cathy Hagan, Lynne Boyd-Smith, and Byroune Miles.

Absent: Diana D’Amico, Mandy Emerson, Gary Heller, and Steve Webb

Robbie introduced Lynne Boyd-Smith who was elected to fill one of the vacant Staff Senate positions in Wilmington. Byroune Miles is filling a vacant Stanton position.

An unofficial treasury balance was reported to be $1203.42. A motion was made by Karen, seconded by Gail to accept the minutes from January’s meeting as written.

Awards Committee:

Robbie indicated the request for nominations for Excellence in Service awards is posted on the website along with access to criteria for nominations.

Beautification Committee:

Debbie had nothing to report.

Concerns Committee:

Robbie and Heather had received no new concerns.

Education Opportunity/Parity Committee:

In Mandy’s absence, Robbie said there was nothing to report.

Fundraising Committee:

Cathy said Staff Senate profited $55 from the sale of the pairs of Mardi Gras tickets. She hopes to hold the same fundraiser next year. Gina Sanchez won the pair of tickets at Wilmington, and Susan Stoller won from Stanton. A bake sale will be the next fundraising event, probably in a couple months.

Mentoring Committee: (Karen and Sandy)

Karen reported having Sandy Caldwell in Wilmington to be mentored. Sandy indicated several in Stanton have been mentored.

Communications & Outreach Committee:

New photos of senators have been taken. Will plan a committee meeting to go over suggestions for updating/changing the Staff Senate website.

By-Laws/Elections Committee: (Robbie)

It has been clarified by Larry Miller, Campus Director, that attendance at Staff Senate meetings does not come from personal time. Supervisors cannot hold you back from participating in Staff Senate. In line with this, Heather suggested a FAQ section on the Staff Senate website where questions can be addressed. Also suggested was putting FAQ’s in the newsletter.

New Business

Heather reviewed the Middle States Gap report as to where the Stanton/Wilmington Campus stands on recommendations. Staff Senate’s recommendations update was not included in this report, an apparent oversight.

Being no further business, a motion to adjourn was made by Byroune Miles and seconded by Cathy Hagan.

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JANUARY 17, 2007

The January 2007 Staff Senate meeting was held at the Wilmington location with Robbie McCray presiding. In addition to Robbie, those in attendance were Mandy Emerson, Karen Bourne-Douglas, Deborah Leech, Cathy Hagan, Steve Webb, Diana D’Amico, Gail McCray, and Sandy Hinish. Absent: Gary Heller and Heather Brown

Robbie opened the meeting, and announced that Heather asked him to take over as chair person effective with the start of the new calendar year.

Copies of last month’s minutes were distributed. Karen made a motion to accept them as written; seconded by Cathy. An unofficial treasury balance was reported to be $1205.94.

Awards Committee:

Nothing new to report.

Beautification Committee:

Nothing new to report.

Concerns Committee:

Nothing new to report.

Education Opportunity/Parity Committee:

Since Mary Jane Arden resigned from Staff Senate, Mandy Emerson volunteered to take over as chair of this committee. Nothing to report.

Fundraising Committee:

Cathy Hagan reported the completion of the Office Makeover, and indicated the desire to make it an annual event. The next fundraiser will be the sale of a pair of tickets to Mardi Gras, and later on another bake sale.

Mentoring Committee:

Karen held a committee meeting before the start of the Staff Senate meeting. The mentoring process was reviewed. New employees would be given a month to acclimate themselves to their new work environment before mentoring begins.

Communications & Outreach Committee:

Sandy reported how thrilled the winners were with the gift baskets which were given away in December. Also reported that new photos of senators are being taken, and will be working with Rob on updating Senate webpage.

By-Laws/Elections Committee:

Robbie had previous
ly sent the proposed new By-Laws to Senators via email.

Old Business

Hard copies of the By-Laws were distributed at today’s meeting. Senators were in agreement that provisions for many issues were addressed in the By-Laws. A motion was made by Karen Bourne-Douglas and seconded by Debbie Leech to ratify the By-Laws as written.

New Business

Debbie Leech recommended that a separate committee be set up for the Scholarship. Robbie suggested coupling the Scholarship Committee with the Awards Committee. Debbie hopes to have scholarship documents in order by March or April so the award can be made in the Fall. A request was made for volunteers for this committee. Those who volunteered were Cathy Hagan, Mandy Emerson, Karen Bourne-Douglas, Diana D’Amico, Robbie McCray, and the committee chair will be Debbie Leech.

Being no further business, a motion was made by Sandy, seconded by Cathy to adjourn

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