New Employee Orientation

All college employees are required to have a college-issued photo identification badge in their possession at all times when they are on campus. The Human Resources office will assist in obtaining badges.

Employees may park in any Delaware Tech parking lot. Be sure to read parking lot signage posted at the campus. Reserved spaces are clearly marked. Some campus locations have specific parking areas designated for faculty and staff. Only the Stanton/Wilmington Campus requires a parking permit, available from S/G Public Safety locations.

All newly hired employees shall be in a probationary status until they complete one (1) full year of uninterrupted service with the College. All regular part time or temporary employees hired into a regular full time position shall serve an additional probationary period of one (1) year in the new position. The College may extend any probationary period for an additional year by providing written notice within sixty (60) calendar days prior to the expiration of the probationary period. During a probationary period, or any extension thereof, the College may terminate the probationary employee's employment, with or without cause, upon ten (10) working days prior notice. Such notice shall be in writing. If employment is terminated pursuant to this Section, the employee does not have a right to a hearing under Section XII or XIII of the Personnel Policy Manual.

This is a unique six-digit number assigned via the State of Delaware payroll system when the first paycheck is processed. The number appears on the pay check/pay advice. The Employee ID number will be needed to log into the State’s employee self-service website.

During the initial onboarding session, a Human Resources staff member will provide the date for receipt of the first paycheck. The first check will be a live, paper check. Employees may pick checks up on the designated pay date in the local HR office; presentation of photo IDs are required. Payment thereafter will be electronically deposited into the financial account that employees previously designated. Pay advices may be accessed electronically.

Log on to the State of Delaware Employee Self Service website. New users will receive step by step instructions on how to register a new account. Employee Self-Service is a secure online website for employees to view pay and benefit information and make benefit changes during Open Enrollment. Employees will need to know their employee ID numbers and will be instructed to create a password. Employees who wish to receive their W-2 forms electronically must opt in using Employee Self-Service. If employees do not opt in, a hard copy will be mailed by the end of January.

Direct Deposit is required by the State of Delaware as a condition of state employment. Employees must have an active account in their chosen financial institution and be able to present acceptable documentation verifying the financial account. The documentation must include the active account number and the routing number of the financial institution. Examples of documentation are: personal checking account – personal check; personal savings account – form from that financial institution stating both the account and routing numbers; credit union account – form from that credit union stating both the account and routing numbers.

Completion of a W-4 form is required for payroll purposes since it is used to report the number of exemptions employees wish to claim for tax withholding purposes. Forms are available in the HR office. Employees may elect to use the same withholding information for both state and federal purposes or elect to report different exemption information for state and federal purposes. If using different exemptions for federal and state, complete a separate form for each, labeling them FEDERAL ONLY and STATE ONLY. If electing the same exemptions for both federal and state purposes, only one form is required. Note that completed forms may not show any cross-outs or error corrections when submitted.

Open Enrollment is the time frame when state employees may elect to change benefit plans, scope of coverage, add/delete dependents, etc. This is an annual event usually occurring during May. Any change in benefits usually has a July 1st effective date. Information regarding Open Enrollment will be posted on the college portal.

Employees ARE PERMITTED to make benefit changes during the plan year if they experience a qualifying event such as birth, death, marriage, divorce, etc. A benefit or dependent change triggered by a qualifying event must be processed within thirty (30) days of that event. Documentation is required if enrolling a spouse or other dependent for the first time. Such documentation includes birth, marriage and/or civil union certificates and/or Certification of Tax Dependent forms if applicable.

The College is closed in observance of the holidays listed below. A schedule of the specific dates of observance is published annually on the college portal and the Human Resources webpage. During the December/January holiday winter break, a combination of annual leave and holidays are used. An employee unable to accrue enough annual leave to cover the December/January holiday college closing period due to their initial full-time hire date, may borrow sufficient annual leave from the following calendar year's accrual to remain in paid status for the holiday closing period. In this case, no annual leave shall be taken until the borrowed amount has been earned. The Director of Human Resources shall review and confirm employee eligibility for this provision.

• New Year's Day
• Martin Luther King, Jr., Day
• Good Friday
• Memorial Day
• Independence Day
• Labor Day
• General Election Day
• *Return Day (after 12:00 noon for employees living or working in Sussex County)
• Veterans Day
• Thanksgiving Day
• Day after Thanksgiving
• Christmas Day
• Two Floating Holidays (authorized by the State of Delaware)
• Any additional holidays so proclaimed by executive decree (Presidential and/or Gubernatorial) and approved by the President of the College

*Return Day (Thursday following a general Election Day) – Only the Owens Campus is closed; the holiday extends to employees who live (regardless of their work location) or work in Sussex County

Legal holidays occasionally fall on days that the College instructional program is in session. When campus personnel are required to work on such days, they may take off another day in lieu thereof when the instructional program is not operating. To qualify for pay for a holiday, the employee shall be required to be in paid status, for a full day, on their last scheduled work day prior to the holiday and on their next scheduled work day after the holiday. The College President has the authority to direct an alternate observance of holidays if the official observance is missed due to the requirements of the instructional program.

Guidelines for Floating Holidays, if not required by the President to be used on specific days when College facilities are closed:

• Floating holidays are to be used in whole day increments of 7.5 hours.
• Unused floating holidays will not carry forward from one calendar year to the next.
• Floating holidays used to supplement short-term disability or worker's compensation will apply in whole day increments with no residual.
• Floating holidays are paid at straight time.

Floating holidays are earned as follows during the first calendar year of employment: Hire date between 1/1 – 4/30 – two (2) floating holidays earned; hire date between 5/1 – 8/31 – one (1) floating holiday earned; hire date between 9/1 – 12/31 – no floating holidays earned.

Regular full-time employees and temporary full-time for nine months or more employees may enroll in and attend Delaware Tech catalog courses during each academic term, including one course during working hours which must have the prior approval of (a) the immediate supervisor, (b) the appropriate dean, director, or manager, and (c) the Vice President and Campus Director (President for Office of the President). In the opinion of the foregoing College officials, any course taken during working hours must be of such a nature as to improve the employee's work contribution to the College, or count toward a degree which will improve the employee's work contribution to the College. Excused time for attending and traveling to and from the location at which a course taken during regular working hours is offered shall not exceed six (6) hours during each week the employee attends the course. However, during summer sessions, excused time for attending IDT Certificate courses may exceed six (6) hours.

A tuition exchange agreement is in place with the University of Delaware and Delaware State University. A partial reimbursement option is available if coursework is taken at other educational institution. Specific information about these programs is available in the Human Resources office.

Employees may enroll in and attend Delaware Tech credit courses each academic term but must attend such courses outside of their working hours.

A wellness center staffed by exercise professionals is located at each campus. Usage is free of charge; employees must present a valid college ID badge upon entering the facility.

Please log on to the Employee Assistance Program website

The EAP + Work / Life Program is available to benefit-eligible employees and non-Medicare pensioners, their spouses and dependent children who are currently enrolled in a State of Delaware Group Health Plan. The parents and parents-in-law are also eligible to access the EAP+Work/Life services. HMS (A Health Advocate Company) has been selected by the State of Delaware to provide these services. Members are strongly encouraged to reach out to HMS for guidance as they attempt to balance the high demands of home and work life issues. HMS is available seven days a week, 24 hours a day to meet all of your needs. Contacts with HMS are confidential and provided at no cost.

HMS provides assistance to members in the following areas:

• Marital Relationships
• Family/Parenting Issues
• Stress Management
• Grief and Loss
• Difficult Emotional Problems
• Eldercare/Childcare
• Legal/Financial
• Parenting/Schooling Issues
• Alcohol and Drug Abuse
• Occupational Stress
• Working With Others
• Balance Work and Family
• Management and Supervision

• Parenting
• Aging
• Balancing
• Thriving
• Working
• Living
• Resource Library
• Learning Center
• Relocation Center
• Savings Center
• Skill Builders
• Monthly Webinars
• Employee Supervisory Issues

Name change request forms are available in the HR office. Employees must provide the legal documents granting the name change. Examples are a court-order granting a name change; marriage certificate; divorce decree that includes a name change, etc. In every instance a social security card issued in the new name must be presented. College and state employment records cannot be changed without a valid social security card. The record will be updated to reflect the name exactly as it appears on the Social Security Card.

Employees may request a change of address form from their local HR office and return the completed form to HR for processing. It is important to ensure a current address is on file. All official notifications from the college/state will be mailed to that address. If employees elect to use employee self-service to change their addresses, please forward a change of address form to the HR Office to allow all HR records to reflect this change.

Dover Campus:
The cafeteria is located in the Terry Building adjacent to the bookstore.

Georgetown Campus:
The Lighthouse Cove cafeteria is located in the Student Services Building.

Stanton Campus:
The Landing Café is located in the A Wing adjacent to the main lobby next to the Public Safety desk.

Wilmington Campus:
The Station Café is located in the East Building lower level next to the elevators.

Get more information and your campus cafeteria hours on the dining services web page.