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Personnel Records

While personnel records are and will continue to be kept confidential, no records created after employment shall become a part of an employee's permanent file without the employee's prior knowledge. All entries must be dated, and employees shall be furnished copies of records added to their permanent personnel file before the records are entered into the file.

It is important to keep personnel information up to date. Therefore, all employees shall promptly notify the appropriate campus Human Resources Office, in writing, regarding changes of:

  1. Address
  2. Telephone number
  3. Whom to notify in case of illness or accident
    a. Family Representative
    b. Family Doctor
    c. Hospital Preferred
  4. Marital status
  5. Dependent status, and if required for purposes such as Blue Cross Blue Shield and State of Delaware Group Life Insurance, their names and dates of birth
  6. Beneficiary for State of Delaware Group Life Insurance, Flexible Benefits Plan Life Insurance, and the State Pension Plan
  7. Additional educational attainment