Academic Policies and Procedures
Advanced StandingStudents are encouraged to pursue advanced standing during the admissions process. Credits earned through advanced standing will be entered on the student transcript by the Registrar as they are received from the Dean of Instruction. Types of advanced standing are explained below.
CLEP and DANTES
Students who have taken CLEP (College-Level Examination Program) or DANTES (Defense Activity for Non-Traditional Education Support) tests may request CLEP or DANTES to forward the results to Delaware Tech for evaluation for credit for courses. Specific CLEP or DANTES tests which apply to the student's academic program may be granted corresponding Delaware Tech credit.
Credit by Examination
A student may receive credit for courses offered at Delaware Technical Community College by taking a competency evaluation administered by the department chairperson or his/her designee. The exact nature of the evaluation will be determined by the evaluator. In order to apply for credit by examination, the student must have completed the admissions process and request approval in writing for the course in which he/she wishes to receive credit by examination. In addition, the student must not have received prior instruction at Delaware Tech in the course in which he/she is seeking credit by examination.
Since no instruction has taken place, a grade will not be assigned to credits awarded by examination. Successful completion of a course by examination will appear on the student's transcript as "Advanced Credits." Credits earned by way of examination may not be applied toward the residency requirement of the College. A fee equivalent to tuition for one credit hour will be assessed for each course which a student attempts to complete by examination.
Advanced standing credits will appear on the transcript of a declared student only upon completion of at least one term of instruction and provided the student is in satisfactory academic standing.
Credit for Advanced Placement Tests
The College recognizes the Advanced Placement Program offered through the College Board of the Educational Testing Service and grants credit, upon documentation, for Advanced Placement Test scores of three or higher. In order to obtain Advanced Placement credit, the student must submit official test scores to the Admissions Office for review by the appropriate chairperson.
Credits from Foreign Institutions
College-level credits earned at institutions outside the United States may be evaluated for transfer. Students will be required to submit transcripts with an official English translation by a professional foreign educational credentials evaluation service such as Worldwide Educational Service, North American Educational Group, AACRAO International Education Services, or International Education Research Foundation, if the original language for the institution is not English.
Age Limits on Courses
Delaware Tech does not apply blanket age limits to courses for the purpose of transfer in, meeting selective admissions programs' ranking/entrance procedures, or meeting program requirements in award completion. Age limits on courses for any of these purposes must be recommended by the relevant department chairpersons and approved by Academic Affairs administrators. Approved age limits on courses will be related to the competency(ies) students/graduates must demonstrate in the field, employment and other measures such as certification exams.
Approved time limits on applicability of courses to program admission and completion is available in program admission documents and on program web pages.
Credits from postsecondary institutions that are accredited by a U.S. Department of Education approved regional accrediting association will be accepted, if they apply to the established curricula of Delaware Technical Community College (Delaware Tech) and meet other requirements listed below.
Transfer Credit Evaluation Process:
- The student must request and arrange for an official transcript from transferring institution to be sent to Delaware Tech.
- The student must be admitted to Delaware Tech before transfer credits will be evaluated or posted to the student's academic history/transcript.
- The Delaware Tech department chairperson who has oversight for the subject will evaluate course(s) for equivalent learning outcomes to a Delaware Tech course(s) when the following criteria is met:
- The student earned a grade of "C" or better in the course being evaluated for transfer;
- The course is applicable to a Delaware Tech major;
- The course is eligible for transfer consideration based on the Age Limits on Courses Policy. Approval of transfer credit for a course does not mean the transfer credit will satisfy selective programs' admission requirements or will apply to academic program requirements.
|DELAWARE TECH PROGRAM AND COURSES||YR. LIMIT (date approved by Deans)|
|CIS – Computer Information Systems||5 years (9/14)|
|CNE - Computer Network Engineering Technology||5 years (9/14)|
|CSC – Computing & Information Systems||5 years (9/14)|
|ISY – Information Security||5 years (9/14)|
|MLT-Medical Laboratory Technician||5 years (10/14)|
|WIS – Web Information Systems||5 years (9/14)|
- Students requesting transfer credit may be required to provide supporting materials such as the course description(s) from the institution's catalog and/or course syllabus (syllabi) to complete the transcript evaluation.
- Once evaluation of the course(s) is complete, Delaware Tech will post all transferred courses to the student's Delaware Tech academic history/transcript.
- Notification of accepted and/or declined courses will be sent to students via the Delaware Tech email system.
- Students may inquire with the appropriate department chairperson about declined transfer courses.
- Transfer credits may not be applied toward the residency requirements of the College.
- Students may check with their department chairperson regarding time limits and applicability of transfer courses to program admission and completion. Information is also available in program admission documents and in program web pages.
- Transfer credits for developmental courses will be accepted if the Delaware Tech department chairperson responsible for the developmental courses(s) approves the transfer course as equivalent to the Delaware Tech course(s). Transfer credit for a developmental course exempts relevant portions of the Accuplacer test.
- Students transferring to Delaware Tech with a previously awarded associate, baccalaureate, master, or doctoral degree from a postsecondary institution accredited by a U.S. Department of Education approved regional accrediting association will receive advanced standing (transfer) credit for Critical Thinking and Academic Writing (ENG101) and Composition and Research (ENG102).
Advanced standing credits approved by a Delaware Tech campus department chairperson and dean of instruction become a part of the student's permanent record and will not be suppressed or negated by any other campus of Delaware Technical Community College.
Internal Career Education Pathways Guidelines
Internal Career Education Pathways Guidelines provide a bridge for completion of Workforce Development and Community Education (WDCE) non-credit programs/courses to advanced standing in designated Instructional Division credit programs/courses. A list of these approved opportunities is available from the campus WDCE office, the campus Registrar and academic counselors. To receive advanced standing, the student must:
- Successfully complete the approved WDCE course(s) and demonstrate mastery of course objectives as required for advanced standing.
- Request to receive advanced standing within the credit program's time frame for credit course transfer.
- Be admitted into the credit program.
Credits earned through military training and service with a grade of "C" or better may be evaluated for transfer if the courses were taken at a regionally accredited college or university. Courses must meet time limit guidelines, be applicable to a Delaware Tech major, and have equivalent learning outcomes to a Delaware Tech course. The American Council on Education's Guide to the Evaluation of Educational Experiences in the Armed Services is used in the evaluation of military training and experience for academic credit.
Prior Learning/Work Experience Assessment
Students seeking college credit through evaluation of non-credit prior learning or work experience must complete the competency based evaluation form to initiate an application for Prior Learning/Work Experience evaluation by the Department Chairperson. Students must be accepted in a program to apply for the evaluation process. Upon acceptance for the process, the student will pay a fee equivalent to tuition for a one-credit course.
Once the department chairperson accepts the student for the evaluation process, the chairperson or his/her faculty designee will guide the student to submit documentation to complete the evaluation process.
Students who have transferred from Delaware Tech without earning an associate degree, diploma, or credit certificate may complete program requirements by transferring back courses that have been earned at other institutions and are approved as relevant to the award requirements of the major at Delaware Tech. If the student attended Delaware Tech within two calendar years, the transfer-back course(s) would be entered upon the student's record when the courses are accepted by Delaware Tech. If the student has not been enrolled in Delaware Tech for any of six consecutive terms, including summer sessions (two calendar years), the student must follow the readmission process and current curricular requirements for graduation. Time limits on completed Delaware Tech courses, as well as courses being transferred back, must meet departmental guidelines. The student must satisfy all requirements for graduation, including credits in residence.
To appeal the evaluation or transferability of a course or prior learning/work experience evaluation, the student must submit a written request to the department chairperson responsible for the course for re-evaluation of advanced standing credit. The appeal must be made within 60 days of the notification of the declined course(s) and must include documentation for re-evaluation. Upon receipt of the appeal, the department chairperson will submit a copy of the appeal to the dean of instruction. The department chairperson will inform the student in writing within 14 working days if additional documentation for further evaluation is needed. The department chairperson will inform the student in writing of the final transfer credit decision.
AttendanceEach student is expected to attend class regularly in order to achieve maximum benefit from instruction. Course requirements and evaluation measures are specified in writing and distributed at the beginning of the course. Attendance per se is not an approved evaluation measure. However, evaluation measures may necessitate attendance in order to demonstrate mastery of course objectives.
Faculty must maintain attendance records to comply with requirements related to veterans’ and service members’ benefits, social security benefits, and financial aid and scholarship programs, etc.(Rev. 6/29/12)
Contract For Academic Program CompletionThe courses required for completion of each academic program are listed in the College Catalog and on the program sequence sheet. When a student is admitted and enrolled at the College, the course requirements in effect at that time are considered the academic program contract for the student. When a student changes his/her major or requires College readmission, the student's academic program contract is updated to the one currently in effect. Program requirements for completion are periodically updated. To take advantage of curriculum updates, a student may request approval from his/her department chairperson to change his/her academic program contract to reflect current requirements. A student may not change to a contract that was in effect prior to his or her initial enrollment in the academic program.
Curriculum ChangesA student may change his/her curriculum by consulting with a faculty advisor or counselor. Signatures are required from the advisor and counselor of the department from which the student is withdrawing, as well as from the advisor and counselor of the department to which the student seeks to be admitted. A completed Change of Program/Status Form must be returned to the Registrar's Office for the change of curriculum to become official.
Course Drop ProcedureStudents may choose to drop a course(s) by submitting a completed drop form to the Registrar or by completing the online drop procedure in Self-Service Banner. (The day the completed form is received by the Registrar's Office determines the official date of the course drop.) No approvals are required for students to drop a course(s) within the established time frames explained below. The following guidelines apply.
Courses dropped during the first two weeks of the semester (including the first two weeks of sessions 1, 2 and 3) will not show on the student's transcript and no grade will be recorded. Students will not be charged any tuition or refundable fees (lab, technology support and distance learning) for courses dropped during the first week of the semester (including week one of sessions 1, 2 and 3). Students will be responsible for 50% of the assessed tuition and refundable fees for courses dropped during the second week of the semester (including week two of sessions 1, 2 and 3). The following fees are non-refundable: registration, late registration, student service, credit by examination and evaluation of work experience. (See Tuition/Fee Adjustment Policy for detailed rules.) If a student drops a course and still maintains full-time load status, then he/she will not receive a refund.
From the third week through the tenth week of the semester (session 1), students may drop a course(s) and receive a "W" grade on their transcript. The "W" grade does not impact cumulative GPA, but it may negatively impact "time to completion" under the Financial Aid Satisfactory Academic Progress policy.
After the tenth week, courses may not be dropped. Student requests to drop a course(s) after the tenth week, with a grade of "W" for the course, will be considered only under extraordinary circumstances, which must be documented and approved by the Dean of Instruction or the Dean's designee.
The above timeframes for dropping a course(s) will be adjusted for academic sessions shorter than sixteen weeks.
Students who do not officially drop a course(s) according to these guidelines, but stop attending the course will receive an Unofficial Withdrawal grade (U) for the course. An Unofficial Withdrawal grade is calculated in the cumulative index as 0 quality points. An Unofficial Withdrawal grade in a course may affect financial aid or veterans' service members' benefits eligibility. The College is required by law to submit attendance reports on students who are funded by veterans' service members' benefits, social security payments and other state, federal and private financial aid and scholarship programs.
Students considering a course drop or withdrawal should weigh the impact on completion of their educational goals. Students should also check with the Financial Aid Office regarding the impact of dropping or withdrawing from courses on their financial aid eligibility and responsibility for costs. Instructions for dropping courses are available on the College's website.
Withdrawal From The CollegeStudents who wish to drop all of their courses should notify their department chairperson or program advisor. The chairperson or advisor will provide information to the student to help him/her consider the implications of the withdrawal and inform him or her of any college services and programs that may help him or her remain enrolled. The student's decision will be recorded in his/her Student Educational Plan. Students who decide to officially withdraw from the College with no plans to return within two years (six semester timeframe) should complete an Official Withdrawal form. Students are advised that Official Withdrawal will result in the requirement for re-admission, should the student decide to return in the future. In that event, the student will be required to complete the academic program requirements in effect at the time of readmission.
Course Add ProcedureStudents may add a course or switch course sections by submitting a completed add form to the Registrar or by completing the online add procedure in Self-Service Banner. (The day the completed form is received by the Registrar's Office determines the official date the course is added/section is changed.) The following guidelines apply for session1, 2 and 3 courses.
During week one of the semester (including sessions 1, 2 and 3), students may add a course(s) or change sections if a seat is available. No approval signatures are required except under circumstances in which the course is part of a program with a selective admission process. In those cases, the signature of the Department Chairperson/designee responsible for the course is required.
During week two of the semester (including sessions 1, 2 and 3), students may add a course(s) or change sections if a seat is available and they obtain the approval of (1) the instructor and (2) their program advisor or the chairperson of the department that offers the course.
During week three of the semester, students may add a course(s) or change sections if a seat is available and they obtain the approval of (1) the instructor, (2) their program advisor or the chairperson of the department that offers the course, and (3) the dean of instruction or designee for the campus where the course is offered.
The above timeframes for adding a course(s) will be adjusted for academic sessions shorter than eight weeks.
Students should check with the Financial Aid Office regarding the impact that adding courses may have on their financial aid eligibility and responsibility for costs.
Readmission To The CollegeStudents who have previously attended Delaware Technical Community College must follow the readmission process when they have not been enrolled at Delaware Tech for six consecutive terms including summer sessions (two calendar years). Readmitted students will be responsible for the current requirements of the program they are entering. Readmitted students will have a new contract year to reflect the current graduation requirements of the program. (Rev. 4/30/14)
Veterans And Service Members Readmissions Policy
I. Readmission Eligibility Requirements
Delaware Technical Community College students who interrupt their studies to perform service in the United States military are subject to separate readmissions procedures. Students who withdraw, take a leave of absence, or otherwise leave their studies at Delaware Tech on or after August 14, 2008, in order to serve in the U.S. Military, are subject to these readmission procedures if they meet the following conditions:
- The student served in the U.S. military for a period of more than thirty (30) consecutive days and provides appropriate documentation to prove such service to the Veterans and Service Members Counselor at his or her campus of enrollment.
- The student gave advance written or oral notice to the Veterans and Service Members Counselor at his or her campus of enrollment. A student is not required to indicate whether he or she intends to return to Delaware Tech upon completion of military service in the advance notice. Furthermore, the advance notice need not come directly from the student, but rather, can be provided by an appropriate officer of the United States Armed Forces or official of the United States Department of Defense. Advance notice is not required if it is precluded by military necessity. In such cases, the requirement for advance notice can be fulfilled by the student’s filing of an attestation that the student performed military service at the time the student seeks readmission.
- The student’s cumulative length of absence from Delaware Tech to perform U.S. military service, including all previous absences to perform U.S. military service and only the time the student spent actually performing military service did not exceed five (5) years. The five-year length of absence period does not include any service:
i) That was required, beyond five (5) years to complete an initial period of obligated service; or
ii) During which the student was unable to obtain orders releasing the student from a period of service in the U.S. military before the expiration of the five-year period through no fault of the student; or
iii) That the student was ordered to or retained on active duty.
- The student must have notified the Veterans and Service Members Counselor at the campus within three (3) years of the end of the U.S. military service of his or her intention to return to Delaware Tech. However, a student who is hospitalized or recovering from an illness or injury incurred in or aggravated during the U.S. military service must have notified the Veterans and Service Members Counselor within two (2) years after recovering from the illness or injury of his or her intent to return to Delaware Tech.
- The student did not receive a dishonorable or bad conduct discharge or have been sentenced in U.S. court-martial proceedings.
Students should contact the Veterans and Service Members Counselor at the campus of their enrollment to determine their eligibility for readmission under this Policy.
II. Readmission Procedures
Students who meet all of the above conditions (“eligible students”) shall be promptly readmitted to Delaware Tech at the same academic status as the student had prior to leaving for military service.
A. Promptly Readmitted
Promptly readmitted means that the College will readmit the eligible students into the next class or classes in the service member’s program beginning after the service member provides notice of his or her intent to reenroll, unless the service member requests a later date of readmission in writing to the Coordinator of Veterans and Service Members (not to exceed the time frame outlined in section I.3). A later date of admission may also be imposed on the service member for unusual circumstances, such as the time period required to prepare the service member to resume his or her course of study at the College.
B. Same Academic Status
Same academic status means that the College readmits the service member:
- To the same program to which he or she was last admitted by the College unless the student requests or agrees to a different program. In the event that the program to which the student was last admitted is no longer offered, the College will readmit the veteran to a course of study that is most similar to the program that was discontinued.
- At the same enrollment status that the student last held at the College, unless the student requests admission at a previous enrollment status.
- With the same number of credit or clock hours completed by the student, unless the student is readmitted to a different program to which the credit or clock hours are not transferable.
- With the same academic standing (e.g. with the same satisfactory academic progress status) the student had at the College immediately prior to leaving for military duty.
College placement test fees and placement test policies may be waived upon a review of the veteran’s previous test(s) and submittal of military service documentation submittal to the campus Veterans and Service Members Counselor.
C. Tuition and Fee Responsibilities
For the first academic year in which the eligible student veteran returns to Delaware Tech, that student who is readmitted to the same academic program must also be readmitted with the same tuition and fee charges the student was or would have been assessed for the academic year in which the student left for military duty unless any increase of the prior amount is covered by the student’s service member educational benefits. Should that veteran be readmitted to a different academic program in his/her first academic year upon return, the student may be charged the same tuition and fees as others in that academic program. Likewise, in all subsequent academic years and for any program in which the student was readmitted, the member of the armed forces may be charged the same tuition and fees as the others in the student’s program.
If the veteran has an outstanding balance from previous year(s), the veteran must pay the balance by the end of the first semester s/he returns. If the balance is not paid by the end of the returning semester, then the College’s business office will place a hold on his/her account (and s/he will therefore be blocked from class registration) until the debt is paid.
D. Program Preparation
Should the eligible student’s academic department determine that the member of the armed forces is not prepared to resume the program with the “same academic status” at the point where the student left off, or will not be able to complete the program, the College will make reasonable efforts at no extra cost to the student to help the student become prepared or to enable the student to complete the program including, but not limited to, providing refresher courses or placement testing at no charge to the veteran. If a veteran requests reinstatement preparation, then student will be referred to his/her program advisor who will discuss available options and route the student to the appropriate academic department for possible program preparation actions. The determination of possible program preparation actions is decided by the academic department which offers the course. If program preparation is not deemed necessary by the academic department, but the veteran feels preparations are necessary, then the veteran bears any financial burden preparation necessitates.
The veteran will be awarded any program preparation at no extra cost for those eligible students who require such preparation as determined by the relevant academic department. This includes any additional fees (supplies and or books) that may be required for program. In the event that program preparation is completed through a course, the veteran should return to the Veterans and Service Members Counselor to coordinate costless course registration and book/supply purchasing with the business office and with the Delaware Tech bookstore. The veteran will not be charged a registration fee if the program preparation course is the only course the veteran registers for during that semester. If the program preparation is completed through a course and the veteran is receiving VA benefits, the course will be certified through the VA for reimbursement. If the veteran is receiving VA benefits but is not awarded VA benefits which cover 100% of the tuition and fees, the veteran will not be responsible for the remainder of the bill. The veteran may request that the course not be certified through the VA for reimbursement. In such cases, the student will not be charged for the course.
Once the veteran has met with his/her program advisor, the advisor will update the veteran’s Student Educational Plan (SEP). If program preparation is deemed necessary by an academic department, the academic department will note this in the veteran's SEP. The notation should include how the preparation will take form, evaluation of preparation results, and any dates by which preparation must be complete.
If the student does not complete the program preparation adequately within the amount of time designated by the academic department, then the veteran is then responsible for completing such program preparation without financial assistance from the College. This may delay timely reentry into the student's program.
E. Denial of Readmission
Veterans who do not meet the eligibility requirements set forth in the above are not entitled to be readmitted pursuant to this Policy. In addition, the College is not required to ultimately readmit the eligible student veteran on his or her return if:
- After reasonable efforts by Delaware Tech, the College determines that the student is not prepared to resume the program at the point where he or she left off.
- After reasonable efforts by Delaware Tech, the College determines that the student is unable to complete the program; or
- The College determines that there are no reasonable efforts the College can take to prepare the student to resume the program at the point where he or she left off or to enable the student to complete the program.
Age Limits For Courses Applied To Graduation(Approved 4/30/14) Students may apply all approved transfer in and Delaware Tech completed courses toward certificate, diploma and degree requirements as long as they meet program specific requirements for technical relevance to the career field as measured by external outcomes such as licensure or certification exams. Program specific age limits on major or major support courses that may be applied to completion requirements are collegewide decisions approved by the academic program Chairperson(s), Deans of Instruction, and Associate Vice President for Academic Affairs/Vice President for Academic Affairs. These decisions are not subject to appeal. The list of approved age limits on major or major support courses which can be applied to program completion are below and can be found on the Delaware Tech Academic Programs web pages.
|APPROVED AGE LIMIT FOR COURSES APPLIED TO GRADUATION|
|DEPARTMENT||DELAWARE TECH COURSES||YR. LIMIT|
|Human Services||HMS244||10 (June 25, 2014)|
|Drug and Alcohol Counseling||DAC244||10 (June 25, 2014)|
|Nursing||BIO120, BIO121, BIO125, MAT129, CHEM100||10 (Aug. 10, 2014)|
|Computer Information Systems - CIS||Computer Information Systems Courses*||5 years (9/14)|
|Computer Network Engineering Technology - CNE||Computer Network Engineering Technology*||5 years (9/14)|
|Computing and Information Science - CSC||Computing and Information Science*||5 years (9/14)|
|Information Security - ISY||Information Security*||5 years (9/14)|
|Medical Laboratory Technician - MLT||Medical Laboratory Technician*||5 years (10/14)|
|Web Information Systems - WIS||Web Information Systems*||5 years (9/14)|
*Courses completed more than five years ago will not be approved for transfer in to Delaware Tech. Courses completed at Delaware Tech or transferred in more than five years ago may only be applied to graduation requirements for students who have remained in active status (taking courses at least once every 6 semesters and not requiring readmission).
Grade Point System (4.00)The grade point average (GPA) for each student is based upon the scale of grade point values, and it is weighted for each course by its credit value. Cumulative grade point averages (CUM) are also based on the grade point values, and these have been maintained for all students enrolled since the fall of 1977. Effective fall 2012, the following grading policy is in effect:
Note: From fall 1991 until fall 2012 a "R" grade was used instead of an "F."
The following is the College's grading interpretation:
A Student meets the measurable objectives in an outstanding manner
B Student meets the measurable objectives in an above-average manner
C Student meets the measurable objectives
F Student has not met the measurable objectives and must repeat the course
L Listener/Auditor (with approval only)
S Continuing Satisfactory (used only in courses with numbers under 100)
W Withdrawal with approval from College
U Withdrawal without approval from College
The following grades are included in the GPA calculation:
A 4.0 grade point value
B 3.0 grade point value
C 2.0 grade point value
F 0.0 grade point value
U 0.0 grade point value
The CUM includes the inactive grades "D" (Distinctive) and "P" (Proficient), which became inactive in the Fall Quarter of 1978.
D 4.0 grade point value
P 2.5 grade point value
Note: Students who receive an "S" grade and are receiving veterans Administration educational benefits will be paid for the course during the first term of enrollment only. If the student reregisters for the course, the course cannot be included in the total Veterans Administrations credit hours reported for benefits.
All students who receive an "S" grade must re-enroll in the course within the succeeding term in order to improve his/her grade unless exception is made by the Dean of Instruction or his/her designee.
The following grades are excluded from the GPA calculation:
W Withdrawal with approval from the College
The following grades are given in Basic and Pre-Tech courses and are excluded in the GPA calculation:
AE Meets measurable objectives in an outstanding manner
BE Meets measurable objectives in an above average manner
CE Meets the measurable objectives
FE Has not met the measurable objectives and must repeat course
SE Continuing satisfactory
Definition of Terms:
Grade Point Value
is the value assigned to grades "A", "B", "C", "F" and "U". The inactive grades of "R," "D" and "P" will continue to carry grade point value historically.
is the product of the grade point value multiplied by the quality hours of the course.
are the credit-hour value of those courses which are used in the calculation of the grade point average.
The Term GPA
is the total quality points earned during the term divided by the total quality hours attempted. Pre-tech and Basic courses will not be included in the calculation of term GPA. Term GPA will not be recalculated unless one of the two following conditions occurs: (1) an "I" grade is resolved or (2) a grade change is authorized.
is the total cumulative quality points earned divided by the total cumulative quality hours attempted. The cumulative GPA is an historic index of all work taken at Delaware Tech and is not recalculated when a student changes majors. Work taken at other institutions is not included in the calculation of the
cumulative GPA. Pre-tech and basic courses are no longer included in the cumulative GPA. The cumulative GPA at the end of each term will not be recalculated unless one of the two following conditions occur: (1) an "I" grade is resolved or (2) a grade change is authorized.
Academic Amnesty ProcedureThe following criteria and application has been created to aid currently enrolled students who began their studies at Delaware Technical Community College prior to the conversion to a Semester system in the Fall of 1993 (94-1). To qualify, a student must complete The Petition for Academic Amnesty form and submit the form to the Dean of Instruction or his/her designee.
The following conditions apply:
- Any student who has a non-completion grade (R, U) in a course prior to the Fall of 1993 (94-1) or has an enrollment date prior to 94-1 and has successfully repeated the course(s) (A, B, C grade) or the semester equivalent may petition the Dean of Instruction or his/her designee to eliminate the non-completion grade from the CUM grade point average calculation. Each non-completion grade in the same course will be eliminated from the CUM GPA calculation.
- The student must submit a written application for Academic Amnesty to the Dean of Instruction or his/her designee.
- If the request for Academic Amnesty is approved, the non-completion grade (R, U) will be replaced with an administrative grade (AR, AU). The administrative grade (AR, AU) will not be included in the students new CUM Grade Point Average.
- All students are cautioned that many undergraduate professional programs, graduate and professional schools consider all grades listed on a transcript when considering applications for admission and scholarship.
- Academic Amnesty does not change accumulated Financial Aid history. Accumulated term and award limits include all terms of enrollment.
Transfer Credit Effect On Cumulative Grade Point AverageStudents who have received approval for the transfer credit for courses previously completed at Delaware Tech with grades of "R," "F" or "U" may request that the effect of the "R," "F" or "U" grade be removed from their cumulative grade point average by submitting a request to the Registrar's Office with a copy of their unofficial transcript. All grades and courses remain on the student's transcript.
Grade Point Average AddendumWhen a student repeats a course, the first passing grade will be calculated in the cumulative grade point average (CUM GPA). A student can request that a higher grade (for coursework 1994-01 forward) be included in the CUM GPA by submitting a request to the Register's Office for coursework that was repeated spring 2007 forward. All courses taken and grades received will remain on the student's transcript, even though some will not be used to determine GPA. Selective admissions processes, scholarships and academic award decisions at other colleges and universities may take into consideration the complete academic record of the student.
Fresh Start Policy
Any student who has not attended Delaware Tech for a minimum of five full semesters (not including summer) upon readmission and who completes a minimum of 12 college-level credits with at least a 2.00 GPA may request that the Dean of Instruction or designee exclude the course grades received prior to the readmission term from the cumulative GPA calculation.
Courses that were passed prior to the readmission term and that fulfill graduation requirements in the major in which the student is currently enrolled will not be excluded. Although the GPA will be recalculated once the Fresh Start is applied, all attempted hours, grades, and courses will remain on the student's transcript. Fresh Start is granted only one time per student and is irreversible.
Incomplete "I" Student EvaluationIncomplete ("I") Student Evaluation
An Incomplete "I" evaluation may be awarded by an instructor in situations where extenuating circumstances prevent the student from completing the course work. The following conditions must be met:
- The extenuating circumstances must occur after the drop/withdraw period has ended.
- The student must be making satisfactory progress in the course.
- It must be reasonable to complete the remaining course work and objectives under "I" circumstances (i.e., outside of the regular course format).
- Prior to an instructor agreeing to give or post an "I" grade, approval for an "I" grade must be given by the department chairperson and Dean of Instruction responsible for the course.
Satisfactory "S" Student EvaluationThe "S" evaluation is used only in courses with numbers under 100 where the student has progressed satisfactorily. This grade can be received only one time per course. The student must re-enroll in the course within the succeeding term in order to improve his/ her grade, unless an exception is made by the Dean of Instruction or his/her designee.
Note: Students who receive an "S" grade and are receiving Veterans Administration educational benefits will be paid for the course during the first term of enrollment only. If the student reregisters for the course, the course cannot be included in the total Veterans Administrations credit hours reported for benefits.
Listener/Audit "L" EvaluationStudents who wish to change from credit to Listener status must change their registration status prior to the end of the "add" period and will receive an evaluation of "L" at the end of the semester.
Students may change from Listener to credit status under the following conditions:
- The request must be made prior to the end of the "add" period;
- The student must meet all admission requirements for the College Instructional Division credit programs; and,
- Must have instructor, department chair and Dean of Instruction approval
Academic RecognitionPresident's List
To be eligible for the President's List, a student must:
- Earn 12 or more credit hours in courses at the 100
level or above in one term.
- Have a term GPA of at least 3.8.
- Have no "I" or "S" grades. If "I" grades are later changed to passing grades, thereby affecting President's List eligibility, the student may request a letter noting President's List recognition. This letter may be used for employment, college transfer or other personal
- Receive an "A," "B," "C," or "W" in all courses of enrollment below the 100 level.
To be eligible for the Dean's List, a student must:
- Earn 12 or more credit hours in courses at the 100 level or above in one term.
- Have a term GPA of at least 3.25.
- Have no "I" or "S" grades. If "I" grades are later changed to passing grades, thereby affecting Dean's List eligibility, the student may request a letter noting Dean's List recognition. This letter may be used for employment, college transfer, or other personal purposes.
- Receive an "A," "B," "C," or "W" in all courses of enrollment below the 100 level.
Part-Time StudentsA student will receive a letter of recognition, signed by the Dean of Instruction and Dean of Student Affairs, if the student has earned at least 6 credit hours but less than 12 credit hours in courses in one term at the 100 level or above, has a term GPA of at least 3.25, and meets requirement 3 of the Dean's List criteria.
Graduation HonorsStudents earning a Cumulative Grade Point Average between 3.25 and 3.49 will graduate cum laude. Those earning a CUM GPA between 3.5 and 3.79 will graduate magna cum laude. Those earning a CUM GPA between 3.8 and 4.0 will graduate summa cum laude. The Graduation Honors are printed on the graduation program and the student's final transcript.
College Policy On Academic Integrity
College Policy On Academic Integrity
The students and staff of Delaware Technical Community College have an obligation to participate in the academic life of the college in a responsible and intellectually honest manner. As members of the Delaware Tech community, students have responsibilities and duties commensurate with their rights and privileges. One of these responsibilities is to be honest and forthright in their academic work. To falsify the results of one's work, to steal the words or ideas of another, or to cheat on an examination corrupts the academic process.
The College Policy on Academic Integrity defines academic dishonesty and outlines sanctions when academic integrity is breached. Academic dishonestly, in any form, is not tolerated; therefore, the College has the right and the responsibility to apply the sanctions outlines in this policy in order to safeguard the ideals of scholarship and character.
Forms of Academic Dishonesty
Cheating is an act of deception by which a student misrepresents that he or she has mastered information on an academic exercise that he or she has not mastered. Examples of cheating include but are not limited to:
A. Using and/or copying from another student's work such as test paper, project, or computer program.
B. Allowing another student to copy one’s work.
C. Using unauthorized materials such as a textbook, notebook, cell phone or other technology/materials during testing or competency performance without permission.
D. Collaborating during a test or competency performance with any other person by attempting to request or receive or by actually requesting or receiving information verbally, in writing, or electronically without permission.
E. Using specifically prepared materials that are not permitted during a test (e.g. notes, formula lists, notes written on the student's clothing or person, etc.).
Academic misconduct is the intentional violation of college policies by tampering with grades, taking part in obtaining or distributing any part of a learning tool (such as quiz, test, paper, presentation, etc.), or submitting the same work in more than one class without permission. Examples of academic misconduct include but are not limited to:
A. Stealing, buying, selling, or otherwise obtaining all or part of a learning measurement tool.
B. Selling or giving away all or part of a learning measurement tool, including answers to a learning measurement tool.
C. Bribing or coercing any other person to obtain or attempt to obtain a learning measurement tool or any information about the tool.
D. Changing or attempting to change a grade in a grade book, computer system, on a test, or on other work for which a grade has been given.
E. Changing, altering, or being an accessory to the changing or altering of a grade in a grade book, on a test, on a "change of grade" form, in an electronic system or in other official College academic records that relate to grades.
F. Obtaining or attempting to obtain a learning measurement tool.
G. Submitting written work to fulfill the requirements of more than one course without the explicit permission of both instructors.
Fabrication is the intentional use of invented information or the falsification of research or other findings with the intent to deceive. Examples of fabrication include but are not limited to:
A. Citation of information not taken from the source indicated.
B. Listing sources in a bibliography or other report not used in the academic exercise.
C. Inventing data or source information for research or other academic exercise including but not limited to fabrication of log entries or internship hours.
D. Submitting as your own any academic exercise prepared totally or in part by another.
E. Taking a test for someone else or the student permitting someone else to take a test on one’s behalf.
Plagiarism is the inclusion of someone else's words, ideas, or data as one's own work. When a student
submits work for credit that includes the words, ideas, or data of others, the source of that information
must be acknowledged through complete, accurate, and specific references and citations, and if
verbatim statements are included, through quotation marks as well. By placing his or her name on
work submitted for credit, the student certifies the originality of all work not otherwise identified by
appropriate acknowledgment. The student will avoid being charged with plagiarism if academic citations have been used accurately:
A. Whenever quoting another person's words.
B. Whenever using another person's idea, opinion or theory, even if it is completely paraphrased in the student’s own words.
C. Whenever borrowing facts, statistics, computer programs, or other illustrative materials-unless the information is common knowledge.
Informing Students about Academic Integrity
The College informs students about the importance of academic integrity - including its relationship to professional integrity and success in the workplace and in higher education - and its role in protecting the public trust through the College Catalog and the Student Handbook, at New Student Orientation, in First Year Seminar (SSC 100), and on the portal.
Procedures for Adjudication of Alleged Academic Dishonesty
- The instructor/designee must investigate an alleged attempted or apparent act of academic dishonesty and review the evidence and incident to ensure it is sufficient to warrant a charge of academic dishonesty. This investigation should include a documented discussion with the student prior to the submission of an Academic Dishonesty Report. If the investigation has not been completed prior to the grade due date, the instructor must submit an “I” (incomplete) grade and notify the assistant dean of instruction (hereafter referred to as “assistant dean”).
- If the instructor/designee believes that academic dishonesty has occurred, he or she must complete an Academic Dishonesty Report providing a complete description of the incident, documented evidence of a meeting with the student, and evidence supporting the allegation. The instructor/designee must forward a copy of the Academic Dishonesty Report and copies of all evidence to his or her department chairperson and the assistant dean to notify them of the alleged infraction. The report must be completed and forwarded to the individuals listed above within five (5) working days of becoming aware of the alleged academic dishonesty. (The instructor or designee must keep the original assignment, test/examination, or other evidence as well as a copy of the Academic Dishonesty Report.)
- Upon receipt and review of the Academic Dishonesty Report and evidence submitted, the assistant dean must notify the student in writing at the address of record regarding the alleged academic dishonesty and must forward to the student a copy of the Academic Dishonesty Report and a copy of the evidence. The assistant dean will notify the student that he or she may not drop the course. (Note: In this policy, when responsibility is assigned to the assistant dean, it may include his or her designee.)
- If the assistant dean determines there was not an infraction of the Academic Integrity Policy, the instructor will clarify the standards of the assignment/test/examination/project with the student. In circumstances in which the assignment was not completed, an opportunity for the student to complete the assignment will be provided. In this case, the assistant dean will document the outcome on the Academic Dishonesty Report and maintain the document in the Office of Instruction.
- A student may appeal the decision by requesting a due process hearing with the Campus (for first and second infractions) or the College (for third infraction) Academic Integrity Appeal Committee. If the student chooses to exercise his or her right to a hearing, he or she must notify the assistant dean in writing within ten (10) working days of receipt of the letter informing him or her of the decision and sanction. Upon receipt of this notification, all imposed sanctions are suspended until the appeal process is completed.
- Final decisions regarding the academic integrity infraction will be documented in the College’s student conduct database.
An instructor may not assign a disciplinary grade such as "F" or zero to an assignment, test, or other coursework as a sanction for admitted or suspected dishonesty in lieu of following the Academic Integrity Policy.
The assistant dean will make every attempt to schedule a joint meeting with the student, the instructor/designee, and the department chairperson within ten (10) working days of receiving the Academic Dishonesty Report. When necessary, the meeting may be conducted by video-conference.
During this meeting, every effort will be made to preserve a productive instructor/designee-student relationship. The student will be given the opportunity to ask questions about all written documents and to respond to the allegation. The student will be given the opportunity to accept responsibility for the infraction or to refute the charges.
At the meeting, the student will be asked to sign the Academic Dishonesty Report, thereby acknowledging that he or she is aware of the alleged infraction, accepts responsibility for the infraction or intends to refute the charges, and understands the possible sanctions.
If the student chooses to refute the charges, the assistant dean will request that the student produce additional evidence/information relevant to the incident. The assistant dean may also attempt to acquire additional information, depending on the nature of the discrepancies. The student has five (5) working days to submit additional evidence. The assistant dean will review the additional evidence within five (5) working days of receipt.
The student may not withdraw from the class in which the alleged infraction occurred and is expected to complete coursework until the alleged infraction has been resolved. If the alleged infraction has not been resolved by the time grades are due, the instructor must assign the student an "I" (Incomplete) grade. This grade will remain until the alleged infraction is adjudicated. If under any circumstance the student stops attending the course, a “U” (Unofficial Withdrawal) grade with a last date of attendance will be assigned.
If the assistant dean determines that the student violated the Academic Integrity Policy or if the student accepts responsibility for the infraction, the assistant dean will determine the appropriate sanction(s) in keeping with the adjudication procedures listed in this Academic Integrity Policy and will note such sanction(s) on the Academic Integrity Report.
The assistant dean will formally notify the student, the instructor/designee and the department chair that the student has been found responsible for a violation of the Academic Integrity Policy and communicate the sanction(s). This communication to the student will be sent by both email and certified letter with return receipt requested within five (5) working days of reaching a determination that an infraction of the policy has occurred.
The student must advise the assistant dean in writing if he or she will exercise his or her right to bring an advisor or attorney to the hearing. The assistant dean will notify the chairperson of the Campus or College Academic Integrity Appeal Committee (depending on the infraction) of the student’s request for a hearing.
Sanctions for Academic Dishonesty
The assistant dean may impose an “F” grade for the course or a lesser sanction if warranted by the circumstances.
When an “F” grade for the course is imposed, the student will be required to complete an academic integrity tutorial within a timeframe set by the assistant dean. The assistant dean could also require a student to successfully complete an information literacy tutorial within a set timeframe. If either or both tutorials are not completed by the specified date, a dean’s hold will be placed on the student’s record until the tutorials are successfully completed.
An alternative sanction to the “F” grade may be imposed in situations in which the assistant dean determines, after reviewing the evidence and discussing the situation with the student, instructor/designee and department chairperson, that the student did not understand his or her actions were a form of academic dishonesty and there was no intention to be dishonest. An example of this may be plagiarism by completely paraphrasing in one's own words another person's idea, opinion, or theory without giving credit.
Additionally, in circumstances that do not justify an “F” grade for the course, a zero grade may be assigned for the assignment/test/examination/project in which the infraction occurred. In this case, the student will be required to retake or redo the assignment/test/examination/project to demonstrate mastery of the learning objective or to demonstrate mastery through an alternative means determined by the instructor/designee and approved by the department chairperson. The zero and the new grade will be averaged and factored into the final grade for the course, in accordance with the weight approved for the specific course evaluation measure within the overall evaluation measures approved for the course, which could still result in failure of the course depending on the weight of the assignment in the overall course grade.
If the assistant dean determines that a second infraction of academic integrity has occurred in either the same or another course, the student will be assigned an automatic "F" in the course in which the second infraction occurred. The student will be required to complete an academic integrity tutorial, even if completed previously, by a date determined by the assistant dean. If the tutorial is not completed by the specified date, a dean’s hold will be placed on the student’s record until the tutorial(s) is successfully completed.
If the assistant dean determines that a third infraction of academic integrity has occurred in either the same or another course, the student will be dismissed from the College. Dismissal from the College means that the student cannot continue in any course in which he/she is enrolled. The student will receive an “F” grade for the course in which the infraction occurred and a “W” (Withdrawal) for any other course in which the student is enrolled.
The Campus Academic Integrity Appeal (Committee) will hear appeals of first and second infractions. The committee is composed of the dean of instruction, a faculty member appointed by the campus director, and the dean of student affairs. The dean of instruction will chair the committee.
The College Academic Integrity Appeal Committee will hear appeals of third infractions. The Committee is composed of the dean of instruction from another campus, the associate vice president for academic affairs, and the assistant vice president for student affairs. The associate vice president for academic affairs will chair the committee.
The Campus or College Academic Integrity Appeal Committee will conduct their proceedings as follows.
At the hearing, which is closed to the public, the chair of the Committee will introduce the written appeal to the Committee. The Committee will discuss issues, hear testimony, question witnesses, and consider available evidence pertaining to the appeal hearing. The Committee may call upon the instructor/designee, department chairperson, and anyone else who may provide relevant information. The student will have the opportunity to present statements, testimony, evidence, and witnesses; refute evidence brought forth to the Committee and present any relevant evidence in his or her defense; question witnesses; and respond to questions by the members of the Committee. The student may bring an advisor or attorney to the due process hearing but must advise the assistant dean in advance of the hearing, and the assistant dean will notify the chair of the appropriate appeal committee.
The written findings of facts and the sanction(s) will be submitted by the Committee to the campus director and to the dean of instruction of the campus where the alleged infraction took place within three (3) working days of the hearing, unless this time is extended for good cause by the Committee. The Committee’s decision will be final and will be sent via certified mail with return receipt requested within three (3) working days of the hearing to the student. A copy will also be sent to the instructor/designee and the department chair. The dean of instruction will authorize the registrar to record/change any grade.
The written findings of the facts and the sanction(s) will be kept in a confidential file in the office of the Committee chairperson (campus dean of instruction or College associate vice president for academic affairs) and made available to the student for at least five (5) years.
Academic Standing Policy
- Academic Standing
A student's Cumulative Grade Point Average (CUM GPA) for total credits attempted must be equal to or greater than that indicated on the "Minimum Cum GPA for Satisfactory Academic Standing Table" (below) in order to be in Satisfactory Academic Standing at Delaware Tech.
The table below represents the Minimum Cumulative Grade Point Average for total credits attempted needed to be in Satisfactory Academic Standing at Delaware Tech. Official withdrawal from courses (W grades) are not counted in the GPA calculation.
Credits Credits 1 - 15 ≥1.5 16 - 30 ≥1.6 31 - 45 ≥1.8 46+ ≥2.0
- Academic Warning
The first semester a student does not earn the minimum CUM GPA required for Satisfactory Academic Standing, the student will be placed on Academic Warning and restricted to a maximum of 13 credits in the next semester of attendance.
A student who pre-registers for more than 13 credits in the next semester and is classified as in Academic Warning status after grades are processed, must make the necessary course credit load adjustment. If a student does not reduce his/her credit load to 13 or less, he/she will have their course load reduced by the program advisor. The program advisor will contact the student to provide advisement and assistance to make the credit load reduction. If the student cannot be reached or not follow-up as agreed, the student will be informed in writing, either by letter or email, before the program advisor reduces the student's credits to 13.
- Academic Probation
A student will be placed on Academic Probation if in two successive semesters he/she does not earn the minimum CUM GPA required for Satisfactory Academic Standing for the number of credits attempted.
A student on Academic Probation is restricted to a maximum of 9 credits. A student who pre-registers for more than 9 credits in the next semester and is classified as in Academic Probation status after grades are processed, must make the necessary course credit load adjustment. If a student does not reduce his/her credit load to 9 or less, he/she will have their course load reduced by the program advisor. (The same procedure applies (explained above) as when a student must reduce his/her credit load to 13.)
- Status after Readmission
A student who withdraws from the College while on Academic Warning or Probation will retain that status when readmitted until he/she earns the minimum CUM GPA required for Satisfactory Academic Standing.
- Appeal of Credit Load Restriction
A student on Academic Warning or Probation may appeal the credit restriction by completing the Academic Plan form and presenting it in person to the program advisor and Dean of Instruction/designee for approval to register for more credits than Academic Warning and Academic Probation status allow.
- Successive Academic Probation
A student in Academic Probation status who does not earn the minimum CUM GPA required for Satisfactory Academic Standing or a semester GPA of at least 2.0 in the next or subsequent semesters will not be allow to register for the next semester unless the student establishes an Academic Plan with his advisor that is approved by the advisor and the Dean of Instruction/designee. The program advisor and Dean may approve any number of credits for registration including none for that semester.
A student who preregisters and is in the above situation after grades are processed, but does not establish an approved Academic Plan will have his/her registration deleted by the program advisor. The program advisor will contact the student to provide advisement and assistance to establish an Academic Plan. If the student cannot be reached or does not follow-up as agreed, the student will be informed in writing, either by letter or email, before the program advisor reduces the student's credits to 0.
- Academic Suspension
Academic Suspension status is eliminated at the conclusion of summer semester 2011 (2012-53.) Students who would have been in Academic Suspension status under the previous policy will be treated as students who have been on Academic Probation for more than one semester.
Academic Standing Policy For Developmental EducationThe Academic Standing Policy for Developmental Education serves to identify students enrolled in developmental education (courses below the 100 level) who are at risk for continuing academic failure and in need of academic advisement to support their future success and retention. The non-completion course grades listed below will trigger the following academic standing actions.
- 1 FE, RE or UE grade in the same developmental course = Academic Warning (13 credit limit) plus Data Hold on registration. The program advisor's approval signature is required to register.
- 2 FE, RE or UE grades in the same developmental course = Probation 1 (9 credit limit) and Data Hold on registration. The program advisor's approval signature is required to register. Students must complete an Academic Plan with their program advisor.
- 3 FE, RE or UE grades in the same developmental course = Continuing probation status. Student must have an Academic Plan and the approval of the program advisor and the Dean of Instruction to register for courses. The Dean may disapprove registration and recommend other courses of action the student must implement before subsequent registration is allowed. The Dean's decision is final.
- After completion of developmental course in subject area with a grade of CE or better, satisfactory academic standing would be restored.
Financial Aid Satisfactory Academic ProgressEffective July 1, 2011, financial aid recipients at the College are required to maintain Financial Aid Satisfactory Academic Progress (FASAP) in accordance with this policy. This policy supersedes all previous satisfactory academic progress eligibility requirements. Federal financial aid regulations require the College to consider the student's entire academic history, including any periods of enrollment in which the student did not receive federal/state financial aid, under this FASAP policy.
FASAP includes Cumulative Grade Point Average (CGPA), completion rate, and maximum time frame requirements, as set forth below, that a student must meet in order to be eligible to receive federal/state financial aid. FASAP is just one of the financial aid award conditions that must be met. Students should see http://www.dtcc.edu/financialaid/ for a complete list of financial aid eligibility requirements. This FASAP policy is limited to the determination of federal/state financial aid eligibility and is separate from and in addition to the Delaware Tech Academic Standing Policy and any other academic policy at the College.
The College's Financial Aid Office shall review academic progress at the end of the fall, spring and summer semesters, each of which is financial aid payment period.
As a condition of receiving federal/state financial aid, each student at the College must make satisfactory academic progress toward the attainment of his or her degree according to the following three requirements that comprise FASAP. (Other award requirements also apply.)
Minimum Cumulative Grade Point Average:
The table below represents the minimum CGPA needed to be eligible for federal/state financial aid. Official withdrawal grades are not calculated in this CGPA calculation. The CGPA is calculated using all courses taken.
|1 - 15||>1.5|
|16 - 30||>1.6|
|31 - 45||>1.8|
Students at the College must successfully complete, on a cumulative basis, 67 percent of all credits attempted. All non-completion grades ("W," "U," "R,"/F" and "I") are used in the calculation of completion rates.
Maximum Time Frame for a Degree/Diploma or Previous Associate Degree:
A financial aid recipient is restricted to a maximum number of credits for which he/she can receive financial aid. The maximum time frame (MTF) credit allowance is 150% of the published length of the eligible educational program in which the student is currently enrolled. For example, if 60 credits are required for a specific degree, the MTF for the degree program would be 90 credits (60 x 150% = 90). The published program lengths are available on the College web site and in the Catalog.
In addition, the credits from a previous diploma or degree program earned at Delaware Tech or elsewhere that are applied to a new degree program at Delaware Tech will be counted toward the MTF for the new degree program.
Maximum Time Frame for Remedial Courses:
Basic and Pre-technical classes are considered remedial courses. Basic classes are not eligible for federal financial aid payment, but are used in calculating the remedial MTF.
The MTF for a student enrolled in remedial courses is 30 semester hours. This MTF value is separate from the degree or diploma MTF value. No extension is permitted for a student who exceeds the 30-credit remedial limit.
Repeating failed coursework may be funded by financial aid. In addition, one repetition of previously passed coursework is eligible for federal financial aid. However, a previously passed course is not eligible for financial aid if it is being repeated because the student failed other coursework (e.g., must repeat the course again because of co-requisite requirements).
Repeating a course may improve CGPA, but each attempt impacts the completion rate and maximum time frame.
Coursework completed at another institution that is officially accepted as transfer credit by the College counts toward MTF and the cumulative completion rate. However, the grades from other institutions do not transfer to the College and are not considered under the minimum CGPA component of FASAP.
End of Semester Review
The Financial Aid Office will review the academic record of each financial aid recipient at the end of each semester to determine if she/he is making satisfactory academic progress for program completion. Students who do not meet one or more of the CGPA, completion rate, or MTF requirements listed above are not considered to be making satisfactory academic progress and are subject to the following:
Financial Aid Warning
Beginning with the Fall 2011 semester, the first time the student has not met the CGPA or the completion rate, the student will be notified that he/she has been placed on Financial Aid Warning status. A Financial Aid Warning allows a student to continue to receive financial aid for only the next semester. A Financial Aid Warning will be assigned automatically and does not require an appeal or other action by the student. At the end of the Financial Aid Warning semester, the student who does not meet the FASAP requirements is ineligible to receive further federal/state financial aid unless the student makes a successful Financial Aid Appeal as described below. In the absence of a successful Financial Aid Appeal, the student may only regain eligibility for federal/state financial aid by meeting the College's FASAP requirements at his or her own expense.
A student who exceeds MTF requirements is not eligible to be placed on Financial Aid Warning status. Instead, beginning with the Fall 2011 semester, the first time the student has not met MTF the student must make a successful Financial Aid Appeal in order to be eligible for further federal/state financial aid.
Financial Aid Appeal and Probation
A student who does not meet FASAP requirements after the Financial Aid Warning semester, or a student who exceeds MTF for the first time, may appeal to have financial aid eligibility reinstated if extenuating circumstances prevented the student from meeting FASAP. Such circumstances include:
- Medical condition, illness or injury, to the student or an immediate family member (Provide documentation)
- Death of an immediate family member (Provide documentation)
- Change or loss of employment for you or an immediate family member (Provide documentation)
- Other special circumstance (Be Specific)
In addition, the Financial Aid Appeal process requires the student to submit an academic plan signed by a program advisor with the completed Financial Aid Appeal Form to the Financial Aid Office by the appeal deadline for that semester. The academic plan sets forth the requirements the student must meet to make FASAP. The academic plan must include the maximum number of credits recommended by the program advisor for the time period of the academic plan. Please note that if a student registers for additional credits beyond the number approved in the academic plan, then the student is responsible for the cost of those additional credits. However, a student may receive financial aid for additional credits beyond those approved in the academic plan only if a new academic plan signed by a Program Advisor and Dean of Instruction authorizing these additional credits is submitted by the student to the Financial Aid Office by the appeal deadline for that semester.
The Financial Aid Office will respond in writing with the results of the appeal and explain what the student must do to reestablish eligibility for federal/state financial aid. Submitting an appeal does not guarantee that the student will regain financial aid eligibility. The decision of the Financial Aid Office regarding the Financial Aid Appeal is final.
If a FASAP appeal is not approved, then the student is ineligible for financial aid until satisfactory academic progress is achieved at his/her own expense.
If the appeal is approved by the Financial Aid Office, the student is then placed on Financial Aid Probation. A student placed on Financial Aid Probation may receive federal/state financial aid as long as the student is satisfying the requirements of an approved academic plan.
Financial Aid Probation
If after the one semester of Financial Aid Probation, the College determines that the student achieved FASAP, he/she will have his/her financial aid eligibility reinstated for the next semester of attendance. Thereafter, such student's academic progress will be evaluated in accordance with this FASAP policy.
If after the one semester of Financial Aid Probation, the College determines that the student met all the requirements of his/her academic plan, but did not achieve FASAP, he/she will be permitted to continue to receive financial aid for the next semester and subsequent semesters of attendance provided that the student continues to meet all of the requirements of the academic plan.
If after the one semester of Financial Aid Probation, the College determines that the student did not meet all the requirements of the academic plan nor successfully achieved FASAP, the student will lose financial aid eligibility until the student achieves FASAP at his or her own expense. Students may make another appeal for financial aid eligibility by submitting a new Financial Aid Appeal Form and providing a new academic plan. However, students are advised that Financial Aid Appeals for academic plan deficiencies will only be approved for changes to the student's major and required courses - or in the most extenuating of circumstances- as determined by the Financial Aid Office.
All information is subject to change based on revisions to federal laws, regulations, or college policies and procedures. Students are required to abide by any such revision
Credit HoursStudents registered for 12 or more credit hours (or equivalent) are considered full-time. A student registered for less than 12 credit hours per semester is considered to be part-time. The class hours, laboratory hours, and total credits are printed in the College Catalog following each course description. The total credits, class hours and laboratory hours are printed.