Academic Policies

College Policy On Academic Integrity

College Policy On Academic Integrity

This policy was developed to define academic dishonesty and to outline sanctions for those occasions when academic integrity is breached. Academic dishonesty, in any form, will not be tolerated.  Students and staff of Delaware Technical Community College have an obligation to participate in the academic life of the college in a responsible and intellectually honest manner. As members of the Delaware Tech community, students have responsibilities and duties commensurate with their rights and privileges. One of these responsibilities is to be honest and forthright in their academic work. To falsify the results of one's work, to steal the words or ideas of another, or to cheat on an examination corrupts the academic process. Students acknowledge that, subject to the terms of this policy, the College has the right to apply the sanctions outlined in this policy including to withdraw any student at any time from a course or the College when it is necessary to safeguard the College’s ideals of scholarship and character.

Forms of Academic Dishonesty

1. Cheating

Cheating is an act of deception by which a student misrepresents that he or she has mastered information on an academic exercise that he or she has not mastered.  Examples of cheating include but are not limited to:

A. Copying from another student's work such as test paper, project, or computer program.

B. Allowing another student to copy one’s work.

C. Using unauthorized materials such as a textbook, notebook, cell phone or other technology/materials during testing or competency performance without permission.

D. Collaborating during a test or competency performance with any other person by attempting to, or actually, requesting or receiving information verbally, in writing or electronically without authority.

E. Using specifically prepared materials during a test that are not allowed (e.g. notes, formula lists, notes written on the student's clothing or person, etc.).

2. Academic Misconduct

Academic misconduct is the intentional violation of college policies by tampering with grades, taking part in obtaining or distributing any part of an unadministered test, or submitting the same student’s work in more than one class without permission. Examples of academic misconduct include but are not limited to:

A. Stealing, buying, selling, or otherwise obtaining all or part of an unadministered test.

B. Selling or giving away all or part of an unadministered test, including answers to an unadministered test.

C. Bribing or coercing any other person to obtain or attempt to obtain an unadministered test or any information about the test.

D. Changing or attempting to change a grade in a grade book, computer system, on a test, or on other work for which a grade has been given.

E. Changing, altering, or being an accessory to the changing or altering of a grade in a grade book, on a test, on a "change of grade" form, in an electronic system or in other official  College academic records that relate to grades.

F. Obtaining or attempting to obtain an unadministered test.

G. Submitting written work to fulfill the requirements of more than one course without the explicit permission of both instructors.

3. Fabrication

Fabrication is the intentional use of invented information or the falsification of research or other findings with the intent to deceive. Examples of fabrication include but are not limited to:

A. Citation of information not taken from the source indicated.

B. Listing sources in a bibliography or other report not used in the academic exercise.

C. Inventing data or source information for research or other academic exercise including but not limited to fabrication of log entries or internship hours.

D. Submitting as your own any academic exercise  prepared totally or in part by another.

E. Taking a test for someone else or the student permitting someone else to take a test on one’s behalf.

4. Plagiarism

Plagiarism is the inclusion of someone else's words, ideas, or data as one's own work. When a student
submits work for credit that includes the words, ideas, or data of others, the source of that information
must be acknowledged through complete, accurate, and specific references and citations, and if
verbatim statements are included, through quotation marks as well. By placing his or her name on
work submitted for credit, the student certifies the originality of all work not otherwise identified by
appropriate acknowledgment. The student will avoid being charged with plagiarism if academic citations have been used accurately:

A. Whenever quoting another person's words.

B. Whenever using another person's idea, opinion or theory, even if it is completely paraphrased in the student’s own words.

C. Whenever borrowing facts, statistics, computer programs, or other illustrative materials-unless the information is common knowledge.

Informing Students about Academic Integrity

The College will inform students about the importance of academic integrity including its relationship to professional integrity and success in the workplace and in higher education, and its role in protecting the public trust. This policy is published in the College Catalog.  Additionally, information about academic integrity and this policy is provided in the Student Handbook; at New Student Orientation; in SSC 100, First Year Seminar; and on the portal.

Procedures for Adjudication of Alleged Academic Dishonesty

1. Instructors must investigate an alleged attempted or apparent act of academic dishonesty and review the evidence and incident to ensure it is sufficient to warrant a charge of academic dishonesty.

2. If the instructor believes that academic dishonesty has allegedly occurred, he or she must complete an Academic Dishonesty Report providing a complete description of the incident and evidence. The instructor must forward a copy of the Academic Dishonesty Report and the evidence to his or her department chairperson and the assistant dean of instruction (assistant dean) to notify them of the alleged violation.  The report must be completed and forwarded to the individuals listed above within two (2) working days of becoming aware of the alleged academic dishonesty. The original assignment, test/ examination or other evidence must be kept by the instructor.

An instructor may not assign a disciplinary grade such as "F" or zero to an assignment, test, or    other coursework as a sanction for admitted or suspected dishonesty in lieu of formally charging the student with academic dishonesty.

Note: In this policy when responsibility is assigned to the assistant dean, it may include his or her designee.

3. Upon receipt and review of the Academic Dishonesty Report and evidence submitted, the assistant dean must notify the student in writing regarding the alleged academic dishonesty and must forward to the student a copy of the Academic Dishonesty Report and a copy of the evidence.  The assistant dean will notify the student that once a student has been informed that academic dishonesty is alleged, the student may not drop the course until charges of academic dishonesty are resolved.

The assistant dean must make every attempt to schedule a joint meeting with the student, the instructor and the department chairperson within ten (10) working days of receiving the Academic Dishonesty Report.  When necessary, such meetings may be conducted by video-conference.

In such meetings every effort should be made to preserve a productive instructor/student relationship. The student must be given the opportunity to ask questions about all written documents and to respond to the allegation. 

The student must be given the opportunity to accept responsibility for the infraction or to refute the charges. If the student accepts responsibility for the infraction, s/he must be asked to sign the Academic Dishonesty Report, thereby acknowledging that s/he is aware of the alleged violation, accepts responsibility for the infraction, and understands the possible sanctions.  If the student accepts responsibility, then the assistant dean should continue to step 4 outlined below.

If the student does not accept responsibility and states that there are discrepancies in the accounts of the alleged academic dishonesty, the assistant dean will request that the student produce additional evidence/information relevant to the incident. The assistant dean may also attempt to acquire additional information, depending on the nature of the discrepancies. The assistant dean will determine and communicate to the student how long the student has to submit additional evidence. The assistant dean will review the additional evidence within 5 working days of receipt.

The student will be allowed to remain in class and complete course work until the assistant dean makes his or her determination of the outcome.  If the alleged violation has not been resolved by the time grades are due, the instructor must assign the student an "I" grade. This grade will remain until the alleged violation is adjudicated.

4.  If the assistant dean believes there was not an infraction of the Academic Integrity Policy, the instructor will clarify the standards of the assignment/test/examination/project with the student. In circumstances in which the assignment was not completed, an opportunity for the student to complete the assignment will be provided. In this case, the assistant dean will document the outcome on the Academic Dishonesty Report and maintain the document in the Office of Instruction.

 If the assistant dean believes the student did violate the Academic Integrity Policy or if the student accepts responsibility for the infraction, he or she will determine the appropriate sanction(s) in keeping with the Adjudication Procedures listed in this Academic Integrity Policy and will note such sanction(s) on the Academic Dishonesty Report.

The assistant dean will formally notify the student, the instructor and the department chair that the student has been found responsible for a violation of the Academic Integrity Policy and communicate the sanction(s). This communication to the student will be sent by certified letter, return receipt requested, within five (5) working days of reaching a determination that an infraction of the policy has occurred.

5. A student may appeal the decision by requesting a due process hearing with the Campus (for first and second infractions) or College (for third infraction) Academic Integrity Appeal Committee.  If the student chooses to exercise his or her right to a hearing, he or she must notify the assistant dean in writing within ten (10) working days of receipt of the letter informing him or her of the decision and sanction. The student must advise the assistant dean in writing if he or she will exercise his or her right to bring an advisor or attorney to the hearing. The assistant dean will notify the chairperson of the Campus or College Academic Integrity Appeal Committee (depending on the infraction) of the student’s request for a hearing.

6. Final determinations that a student completed an academic integrity infraction will be documented in the Maxient data base.

Sanctions for Academic Dishonesty

First Infraction:  The assistant dean may impose an F grade for the course or a lesser sanction may be imposed (see example below) if warranted by the circumstances.  Whenever an F grade for the course is imposed, the student will be required to complete an academic integrity tutorial within a timeframe set by the assistant dean.

An alternative sanction to the F grade may be imposed in situations in which the assistant dean believes, after reviewing the evidence and discussing the situation with the student, instructor and department chairperson, that the student did not understand his or her actions were a form of academic dishonesty and there was no intention to be dishonest.  An example of this may be plagiarism by completely paraphrasing in one's own words another person's idea, opinion or theory without giving credit. In this case, the assistant dean could require the student to successfully complete within a set timeframe an academic integrity tutorial and/or an information literacy tutorial. If the student does not complete the assigned action(s) in the timeframe set, an F grade for the course would be imposed.

 Additionally, in circumstances which do not justify an F grade for the course, a zero grade will be assigned for the assignment/test/examination/project in which the infraction occurred. The student will be required to re-complete the assignment /test/examination/project to demonstrate mastery of the learning objective or to demonstrate mastery through an alternative means determined by the instructor and approved by the department chairperson. The zero and the new grade will both be factored into the final grade for the course, in accordance with the weight approved for the specific course evaluation measure within the overall evaluation measures approved for the course, which could still result in failure of the course depending on the weight of the assignment in the course grade.

Second Infraction

 If the assistant dean determines that a second infraction of academic honesty has occurred in either the same or another course, the student will be assigned an automatic "F" in the course in which the second infraction occurred.  The student will be required to complete an academic integrity tutorial by a date determined by the assistant dean.  A registration hold will be placed on the student’s record until the academic integrity tutorial is successfully completed.

Third Infraction

If the assistant dean determines that a third infraction of academic honesty has occurred in either the same or other course(s), the student will be dismissed from the College. Dismissal from the College means that the student cannot continue in any course in which he/she is enrolled. The student will receive an F grade for the course in which the infraction occurred and a W for any other course in which the student is enrolled. 

Appeals

The Campus Academic Integrity Appeal Committee will hear appeals of first and second infractions. The committee is composed of the dean of instruction, a faculty member appointed by the campus director, and the dean of student affairs.  The dean of instruction will chair the committee.

The College Academic Integrity Appeal Committee will hear appeals of third infractions. The committee is composed of the dean of instruction from another campus, the associate vice president for academic affairs, and the assistant vice president for student affairs. The associate vice president for academic affairs will chair the committee.

The Campus/College Academic Honesty Appeal Committees (Committees) will conduct their proceedings as follows. The hearing is closed to the public. The chair of the Committee will introduce the written appeal to the Committee.

The Committees will discuss issues, hear testimony, question witnesses and consider available evidence pertaining to the appeal hearing. The Committees may call upon the instructors, department chairpersons, academic counselors, and anyone else who may provide relevant information.  The student must have the opportunity to present statements, testimony, evidence and witnesses; refute anything brought forth to the committee and present any relevant information in his or her defense; question witnesses who support the finding of responsibility and respond to questions by the members of the Committee/s. The student may bring an advisor or attorney to the due process hearing, but must advise the assistant dean of instruction in advance of the hearing.

 The Committees will determine their findings of facts and the sanction(s) based on a standard of “beyond reasonable doubt.”  Their written findings of facts and the sanction(s) will be submitted to the campus director and dean of instruction of the campus where the alleged infraction took place within 3 working days of the hearing, unless this time is extended for good cause by the Committee. The decision by Committee/s will be final and will be sent within 3 working days of the hearing to the student, the instructor and the department chair via certified mail, return receipt requested. The dean of instruction will authorize the registrar to record/change any grade.

The written findings of facts and the sanction(s) will be kept in a confidential file in the office of the Committee chairperson (campus dean of instruction or College associate vice president for academic affairs), and made available to the student for at least five years. 

Academic Recognition

President's List
To be eligible for the President's List, a student must:

  1. Earn 12 or more credit hours in courses at the 100
    level or above in one term.
  2. Have a term GPA of at least 3.8.
  3. Have no "I" or "S" grades. If "I" grades are later changed to passing grades, thereby affecting President's List eligibility, the student may request a letter noting President's List recognition. This letter may be used for employment, college transfer or other personal
    purposes.
  4. Receive an "A," "B," "C," or "W" in all courses of enrollment below the 100 level.

Dean's List - Full-Time Students
To be eligible for the Dean's List, a student must:

  1. Earn 12 or more credit hours in courses at the 100 level or above in one term.
  2. Have a term GPA of at least 3.25.
  3. Have no "I" or "S" grades. If "I" grades are later changed to passing grades, thereby affecting Dean's List eligibility, the student may request a letter noting Dean's List recognition. This letter may be used for employment, college transfer, or other personal purposes.
  4. Receive an "A," "B," "C," or "W" in all courses of enrollment below the 100 level.

Academic Recognition - Part-Time Students

A student will receive a letter of recognition, signed by the Dean of Instruction and Dean of Student Affairs, if the student has earned at least 6 credit hours but less than 12 credit hours in courses in one term at the 100 level or above, has a term GPA of at least 3.25, and meets requirement 3 of the Dean's List criteria.

Academic Grade Challenge Policy

A student who wishes to challenge an academic grade given in any course must initiate the challenge by submitting a written request, including the basis of the challenge, to the course instructor by the end of the semester following the term in which the grade was received. Spring grades may be challenged until the end of the next fall semester. If the student is not satisfied with the instructor's written response and ultimate decision, the student may appeal that decision to the department chair, in writing, within seven (7) days of the instructor's decision. The department chair will meet with the student and instructor, discuss the written challenge and review any documentation, including coursework and exams, necessary to render a decision. If the student is not satisfied with the department chair's written decision, the student may appeal the decision to the Dean of Instruction by submitting a written request within seven (7) days which shall include a copy of the instructor's and chair's decision. The final investigation of the challenged grade and subsequent decision rests with the Dean of Instruction, who shall notify the student, department chair and instructor in writing of the final determination. Once a student has challenged a grade through this process, all academic appeals have been exhausted. No other College process may be utilized to challenge that specific grade or decision.

Academic Standing Policy
  1. Academic Standing
    A student's Cumulative Grade Point Average (CUM GPA) for total credits attempted must be equal to or greater than that indicated on the "Minimum Cum GPA for Satisfactory Academic Standing Table" (below) in order to be in Satisfactory Academic Standing at Delaware Tech.

    The table below represents the Minimum Cumulative Grade Point Average for total credits attempted needed to be in Satisfactory Academic Standing at Delaware Tech. Official withdrawal from courses (W grades) are not counted in the GPA calculation.

    Credits Credits
    1 - 15 ≥1.5
    16 - 30 ≥1.6
    31 - 45 ≥1.8
    46+ ≥2.0

  2. Academic Warning
    The first semester a student does not earn the minimum CUM GPA required for Satisfactory Academic Standing, the student will be placed on Academic Warning and restricted to a maximum of 13 credits in the next semester of attendance.

    A student who pre-registers for more than 13 credits in the next semester and is classified as in Academic Warning status after grades are processed, must make the necessary course credit load adjustment. If a student does not reduce his/her credit load to 13 or less, he/she will have their course load reduced by the program advisor. The program advisor will contact the student to provide advisement and assistance to make the credit load reduction. If the student cannot be reached or not follow-up as agreed, the student will be informed in writing, either by letter or email, before the program advisor reduces the student's credits to 13.

  3. Academic Probation
    A student will be placed on Academic Probation if in two successive semesters he/she does not earn the minimum CUM GPA required for Satisfactory Academic Standing for the number of credits attempted.

    A student on Academic Probation is restricted to a maximum of 9 credits. A student who pre-registers for more than 9 credits in the next semester and is classified as in Academic Probation status after grades are processed, must make the necessary course credit load adjustment. If a student does not reduce his/her credit load to 9 or less, he/she will have their course load reduced by the program advisor. (The same procedure applies (explained above) as when a student must reduce his/her credit load to 13.)

  4. Status after Readmission
    A student who withdraws from the College while on Academic Warning or Probation will retain that status when readmitted until he/she earns the minimum CUM GPA required for Satisfactory Academic Standing.
  5. Appeal of Credit Load Restriction
    A student on Academic Warning or Probation may appeal the credit restriction by completing the Academic Plan form and presenting it in person to the program advisor and Dean of Instruction/designee for approval to register for more credits than Academic Warning and Academic Probation status allow.
  6. Successive Academic Probation
    A student in Academic Probation status who does not earn the minimum CUM GPA required for Satisfactory Academic Standing or a semester GPA of at least 2.0 in the next or subsequent semesters will not be allow to register for the next semester unless the student establishes an Academic Plan with his advisor that is approved by the advisor and the Dean of Instruction/designee. The program advisor and Dean may approve any number of credits for registration including none for that semester.

    A student who preregisters and is in the above situation after grades are processed, but does not establish an approved Academic Plan will have his/her registration deleted by the program advisor. The program advisor will contact the student to provide advisement and assistance to establish an Academic Plan. If the student cannot be reached or does not follow-up as agreed, the student will be informed in writing, either by letter or email, before the program advisor reduces the student's credits to 0.

  7. Academic Suspension
    Academic Suspension status is eliminated at the conclusion of summer semester 2011 (2012-53.) Students who would have been in Academic Suspension status under the previous policy will be treated as students who have been on Academic Probation for more than one semester.

Note: Satisfactory Academic Standing is just one of the three components required for "Financial Aid Satisfactory Academic Progress." The other two components are meeting "Maximum Timeframe" requirements and "Percentage of Courses Completed" requirements. See the Financial Aid Satisfactory Academic Progress Policy.

Academic Standing Policy For Developmental Education

The Academic Standing Policy for Developmental Education serves to identify students enrolled in developmental education (courses below the 100 level) who are at risk for continuing academic failure and in need of academic advisement to support their future success and retention. The non-completion course grades listed below will trigger the following academic standing actions.

  • 1 FE, RE or UE grade in the same developmental course = Academic Warning (13 credit limit) plus Data Hold on registration. The program advisor's approval signature is required to register.
  • 2 FE, RE or UE grades in the same developmental course = Probation 1 (9 credit limit) and Data Hold on registration. The program advisor's approval signature is required to register. Students must complete an Academic Plan with their program advisor.
  • 3 FE, RE or UE grades in the same developmental course = Continuing probation status. Student must have an Academic Plan and the approval of the program advisor and the Dean of Instruction to register for courses. The Dean may disapprove registration and recommend other courses of action the student must implement before subsequent registration is allowed. The Dean's decision is final.
  • After completion of developmental course in subject area with a grade of CE or better, satisfactory academic standing would be restored.

In cases in which a student is enrolled in college level credit and developmental courses, the lowest level of academic standing will take precedence. Students may initiate the academic standing review procedure to request approval to exceed credit limits imposed by academic warning and probation.

Advanced Standing

Students are encouraged to pursue advanced standing during the admissions process. Credits earned through advanced standing will be entered on the student transcript by the Registrar as they are received from the Dean of Instruction. Types of advanced standing are explained below.

CLEP and DANTES

Students who have taken CLEP (College-Level Examination Program) or DANTES (Defense Activity for Non-Traditional Education Support) tests may request CLEP or DANTES to forward the results to Delaware Tech for evaluation for credit for courses. Specific CLEP or DANTES tests which apply to the student's academic program may be granted corresponding Delaware Tech credit.

Credit by Examination

A student may receive credit for courses offered at Delaware Technical Community College by taking a competency evaluation administered by the department chairperson or his/her designee. The exact nature of the evaluation will be determined by the evaluator. In order to apply for credit by examination, the student must have completed the admissions process and request approval in writing for the course in which he/she wishes to receive credit by examination. In addition, the student must not have received prior instruction at Delaware Tech in the course in which he/she is seeking credit by examination.

Since no instruction has taken place, a grade will not be assigned to credits awarded by examination. Successful completion of a course by examination will appear on the student's transcript as "Advanced Credits." Credits earned by way of examination may not be applied toward the residency requirement of the College. A fee equivalent to tuition for one credit hour will be assessed for each course which a student attempts to complete by examination.

Advanced standing credits will appear on the transcript of a declared student only upon completion of at least one term of instruction and provided the student is in satisfactory academic standing.

Credit for Advanced Placement Tests

The College recognizes the Advanced Placement Program offered through the College Board of the Educational Testing Service and grants credit, upon documentation, for Advanced Placement Test scores of three or higher. In order to obtain Advanced Placement credit, the student must submit official test scores to the Admissions Office for review by the appropriate chairperson.

Credits from Foreign Institutions

College-level credits earned at institutions outside the United States may be evaluated for transfer. Students will be required to submit transcripts with an official English translation by a professional foreign educational credentials evaluation service such as Worldwide Educational Service, North American Educational Group, AACRAO International Education Services, or International Education Research Foundation, if the original language for the institution is not English.

Age Limits on Courses

Delaware Tech does not apply blanket age limits to courses for the purpose of transfer in, meeting selective admissions programs' ranking/entrance procedures, or meeting program requirements in award completion.  Age limits on courses for any of these purposes must be recommended by the relevant department chairpersons and approved by Academic Affairs administrators.  Approved age limits on courses will be related to the competency(ies) students/graduates must demonstrate in the field, employment and other measures such as certification exams. 

Approved time limits on applicability of courses to program admission and completion is available in program admission documents and on program web pages.

Evaluation of Transfer Credits

Credits from postsecondary institutions that are accredited by a U.S. Department of Education approved regional accrediting association will be accepted, if they apply to the established curricula of Delaware Technical Community College (Delaware Tech) and meet other requirements listed below.

Transfer Credit Evaluation Process:

  • The student must request and arrange for an official transcript from transferring institution to be sent to Delaware Tech.
  • The student must be admitted to Delaware Tech before transfer credits will be evaluated or posted to the student's academic history/transcript.
  • The Delaware Tech department chairperson who has oversight for the subject will evaluate course(s) for equivalent learning outcomes to a Delaware Tech course(s) when the following criteria is met:
    • The student earned a grade of "C" or better in the course being evaluated for transfer;
    • The course is applicable to a Delaware Tech major;
    • The course is eligible for transfer consideration based on the Age Limits on Courses Policy.  Approval of transfer credit for a course does not mean the transfer credit will satisfy selective programs' admission requirements or will apply to academic program requirements. 

APPROVED AGE LIMITS FOR TRANSFER IN OF COURSES

DELAWARE TECH PROGRAM AND COURSES YR. LIMIT (date approved by Deans)
CIS – Computer Information Systems 5 years (9/14)
CNE - Computer Network Engineering Technology 5 years (9/14)
CSC – Computing & Information Systems 5 years (9/14)
ISY – Information Security 5 years (9/14)
MLT-Medical Laboratory Technician 5 years (10/14)
WIS – Web Information Systems 5 years (9/14)
  • Students requesting transfer credit may be required to provide supporting materials such as the course description(s) from the institution's catalog and/or course syllabus (syllabi) to complete the transcript evaluation.
  • Once evaluation of the course(s) is complete, Delaware Tech will post all transferred courses to the student's Delaware Tech academic history/transcript.
  • Notification of accepted and/or declined courses will be sent to students via the Delaware Tech email system.
    • Students may inquire with the appropriate department chairperson about declined transfer courses.
  • Transfer credits may not be applied toward the residency requirements of the College.
  • Students may check with their department chairperson regarding time limits and applicability of transfer courses to program admission and completion. Information is also available in program admission documents and in program web pages.
  • Transfer credits for developmental courses will be accepted if the Delaware Tech department chairperson responsible for the developmental courses(s) approves the transfer course as equivalent to the Delaware Tech course(s). Transfer credit for a developmental course exempts relevant portions of the Accuplacer test.
  • Students transferring to Delaware Tech with a previously awarded associate, baccalaureate, master, or doctoral degree from a postsecondary institution accredited by a U.S. Department of Education approved regional accrediting association will receive advanced standing (transfer) credit for Critical Thinking and Academic Writing (ENG101) and Composition and Research (ENG102).

Inter-Campus Transfer of Advanced Standing Credits

Advanced standing credits approved by a Delaware Tech campus department chairperson and dean of instruction become a part of the student's permanent record and will not be suppressed or negated by any other campus of Delaware Technical Community College.

Internal Career Education Pathways Guidelines

Internal Career Education Pathways Guidelines provide a bridge for completion of Workforce Development and Community Education (WDCE) non-credit programs/courses to advanced standing in designated Instructional Division credit programs/courses. A list of these approved opportunities is available from the campus WDCE office, the campus Registrar and academic counselors. To receive advanced standing, the student must:

  • Successfully complete the approved WDCE course(s) and demonstrate mastery of course objectives as required for advanced standing.
  • Request to receive advanced standing within the credit program's time frame for credit course transfer.
  • Be admitted into the credit program.

Advanced standing for a non-credit course(s) does not exempt students from demonstrating college readiness. If the student's Accuplacer scores indicate they need developmental course work the completed non- credit course(s) does not exempt them from the required developmental courses.

Military Credits

Credits earned through military training and service with a grade of "C" or better may be evaluated for transfer if the courses were taken at a regionally accredited college or university. Courses must meet time limit guidelines, be applicable to a Delaware Tech major, and have equivalent learning outcomes to a Delaware Tech course. The American Council on Education's Guide to the Evaluation of Educational Experiences in the Armed Services is used in the evaluation of military training and experience for academic credit.

Prior Learning/Work Experience Assessment

Students seeking college credit through evaluation of non-credit prior learning or work experience must complete the competency based evaluation form to initiate an application for Prior Learning/Work Experience evaluation by the Department Chairperson. Students must be accepted in a program to apply for the evaluation process. Upon acceptance for the process, the student will pay a fee equivalent to tuition for a one-credit course.

Once the department chairperson accepts the student for the evaluation process, the chairperson or his/her faculty designee will guide the student to submit documentation to complete the evaluation process.

Transfer-Back Policy

Students who have transferred from Delaware Tech without earning an associate degree, diploma, or credit certificate may complete program requirements by transferring back courses that have been earned at other institutions and are approved as relevant to the award requirements of the major at Delaware Tech. If the student attended Delaware Tech within two calendar years, the transfer-back course(s) would be entered upon the student's record when the courses are accepted by Delaware Tech. If the student has not been enrolled in Delaware Tech for any of six consecutive terms, including summer sessions (two calendar years), the student must follow the readmission process and current curricular requirements for graduation. Time limits on completed Delaware Tech courses, as well as courses being transferred back, must meet departmental guidelines. The student must satisfy all requirements for graduation, including credits in residence.

Appeals Process

To appeal the evaluation or transferability of a course or prior learning/work experience evaluation, the student must submit a written request to the department chairperson responsible for the course for re-evaluation of advanced standing credit. The appeal must be made within 60 days of the notification of the declined course(s) and must include documentation for re-evaluation. Upon receipt of the appeal, the department chairperson will submit a copy of the appeal to the dean of instruction. The department chairperson will inform the student in writing within 14 working days if additional documentation for further evaluation is needed. The department chairperson will inform the student in writing of the final transfer credit decision.

Attendance

Each student is expected to attend class regularly in order to achieve maximum benefit from instruction. Course requirements and evaluation measures are specified in writing and distributed at the beginning of the course. Attendance per se is not an approved evaluation measure. However, evaluation measures may necessitate attendance in order to demonstrate mastery of course objectives.

Faculty must maintain attendance records to comply with requirements related to veterans’ and service members’ benefits, social security benefits, and financial aid and scholarship programs, etc.(Rev. 6/29/12)

Contract Year

The courses required for completion of each academic program are listed in the College Catalog and on the program sequence sheet.    When a student is admitted and enrolled at the College, the course requirements in effect at that time are considered the academic program contract for the student. When a student changes his/her major or requires College readmission, the student's academic program contract is updated to the one currently in effect.  Program requirements for completion are periodically updated.  To take advantage of curriculum updates, a student may request approval from his/her department chairperson to change his/her academic program contract to reflect current requirements.  A student may not change to a contract that was in effect prior to his or her initial enrollment in the academic program.

Credit Hours

Students registered for 12 or more credit hours (or equivalent) are considered full-time. A student registered for less than 12 credit hours per semester is considered to be part-time. The class hours, laboratory hours, and total credits are printed in the College Catalog following each course description. The total credits, class hours and laboratory hours are printed.
Example: (4:3:3)

Credits In Residence

Candidates for the associate degree must complete a minimum of twenty-four (24) credits of course work at Delaware Technical Community College. At least twelve (12) credits of the residence requirement must be major courses from the program in which the degree is awarded. Candidates for the diploma must complete twelve (12) credits of the residence requirement with six (6) credits in major courses. Candidates for the certificate must complete 50% of credits required for the certificate at Delaware Tech. Credits earned under the Advanced Standing Policy may not be applied toward the residency requirements of the College. Exceptions to this policy may be made with the approval of the Deans of Instruction, Associate Vice President for Academic Affairs and Vice President for Academic Affairs.

Credits In Residence For Active-Duty Service

Academic residence for all degrees for active-duty service members is limited to no more than twenty-five percent of the degree requirements. Of the twenty-five percent, at least twelve credits of the residence requirement must be in major courses from the program in which the degree is awarded. Academic residence can be completed at any time while active-duty service members are enrolled. Reservist and National Guardsmen on active-duty are covered in the same manner.

Grade Point System (4.00)

The grade point average (GPA) for each student is based upon the scale of grade point values, and it is weighted for each course by its credit value. Cumulative grade point averages (CUM) are also based on the grade point values, and these have been maintained for all students enrolled since the fall of 1977. Effective fall 2012, the following grading policy is in effect:

Grading Policy
A 92-100
B 83-91
C 75-82
F 0-74
Note: From fall 1991 until fall 2012 a "R" grade was used instead of an "F."

The following is the College's grading interpretation:
Grading Interpretation
A Student meets the measurable objectives in an outstanding manner
B Student meets the measurable objectives in an above-average manner
C Student meets the measurable objectives
F Student has not met the measurable objectives and must repeat the course
L Listener/Auditor (with approval only)
I Incomplete
S Continuing Satisfactory (used only in courses with numbers under 100)
W Withdrawal with approval from College
U Withdrawal without approval from College

The following grades are included in the GPA calculation:
A 4.0 grade point value
B 3.0 grade point value
C 2.0 grade point value
F 0.0 grade point value
U 0.0 grade point value

The CUM includes the inactive grades "D" (Distinctive) and "P" (Proficient), which became inactive in the Fall Quarter of 1978.
D 4.0 grade point value
P 2.5 grade point value

Note: Students who receive an "S" grade and are receiving veterans Administration educational benefits will be paid for the course during the first term of enrollment only. If the student reregisters for the course, the course cannot be included in the total Veterans Administrations credit hours reported for benefits.

All students who receive an "S" grade must re-enroll in the course within the succeeding term in order to improve his/her grade unless exception is made by the Dean of Instruction or his/her designee.

The following grades are excluded from the GPA calculation:
I Incomplete
L Listener/Auditor
W Withdrawal with approval from the College

The following grades are given in Basic and Pre-Tech courses and are excluded in the GPA calculation:
AE Meets measurable objectives in an outstanding manner
BE Meets measurable objectives in an above average manner
CE Meets the measurable objectives
FE Has not met the measurable objectives and must repeat course
SE Continuing satisfactory

Definition of Terms:
Grade Point Value
is the value assigned to grades "A", "B", "C", "F" and "U". The inactive grades of "R," "D" and "P" will continue to carry grade point value historically.

Quality Point
is the product of the grade point value multiplied by the quality hours of the course.

Quality Hours
are the credit-hour value of those courses which are used in the calculation of the grade point average.

The Term GPA
is the total quality points earned during the term divided by the total quality hours attempted. Pre-tech and Basic courses will not be included in the calculation of term GPA. Term GPA will not be recalculated unless one of the two following conditions occurs: (1) an "I" grade is resolved or (2) a grade change is authorized.

Cumulative GPA
is the total cumulative quality points earned divided by the total cumulative quality hours attempted. The cumulative GPA is an historic index of all work taken at Delaware Tech and is not recalculated when a student changes majors. Work taken at other institutions is not included in the calculation of the
cumulative GPA. Pre-tech and basic courses are no longer included in the cumulative GPA. The cumulative GPA at the end of each term will not be recalculated unless one of the two following conditions occur: (1) an "I" grade is resolved or (2) a grade change is authorized.

Incomplete ("I") Student Evaluation

Incomplete ("I") Student Evaluation
An Incomplete "I" evaluation may be awarded by an instructor in situations where extenuating circumstances prevent the student from completing the course work. The following conditions must be met:

  1. The extenuating circumstances must occur after the drop/withdraw period has ended.
  2. The student must be making satisfactory progress in the course.
  3. It must be reasonable to complete the remaining course work and objectives under "I" circumstances (i.e., outside of the regular course format).
  4. Prior to an instructor agreeing to give or post an "I" grade, approval for an "I" grade must be given by the department chairperson and Dean of Instruction responsible for the course.

Students who receive an incomplete course evaluation must complete the requirements for the course within the time frame specified by the instructor or by the end of the semester following the term in which the "I" is received if no time frame is specified. Otherwise the incomplete grade will be changed to a "F" grade, and the student must register for the course in a future term. For "I" grades earned at the end of the spring semester, the student will have until the end of the fall semester to complete the requirement, unless a shorter time period is specified by the instructor. The student and instructor determine how the incomplete portion of the course will be completed. If an instructor deems it essential that an incomplete be extended beyond the deadline, a request in writing should be sent to his/her chairperson for endorsement and then to the Dean of Instruction for approval. The request should include a projected date of completion and the reason for the requested extension. A student who receives an incomplete grade does not re-register for the course.

Listener/Audit ("L") Evaluation

Students who wish to change from credit to Listener status must change their registration status prior to the end of the "add" period and will receive an evaluation of "L" at the end of the semester.

Students may change from Listener to credit status under the following conditions:

  • The request must be made prior to the end of the "add" period;
  • The student must meet all admission requirements for the College Instructional Division credit programs; and,
  • Must have instructor, department chair and Dean of Instruction approval

Satisfactory ("S") Student Evaluation

The "S" evaluation is used only in courses with numbers under 100 where the student has progressed satisfactorily. This grade can be received only one time per course. The student must re-enroll in the course within the succeeding term in order to improve his/ her grade, unless an exception is made by the Dean of Instruction or his/her designee.

Note: Students who receive an "S" grade and are receiving Veterans Administration educational benefits will be paid for the course during the first term of enrollment only. If the student reregisters for the course, the course cannot be included in the total Veterans Administrations credit hours reported for benefits.

Academic Amnesty Procedure

The following criteria and application has been created to aid currently enrolled students who began their studies at Delaware Technical Community College prior to the conversion to a Semester system in the Fall of 1993 (94-1). To qualify, a student must complete The Petition for Academic Amnesty form and submit the form to the Dean of Instruction or his/her designee.

The following conditions apply:

  1. Any student who has a non-completion grade (R, U) in a course prior to the Fall of 1993 (94-1) or has an enrollment date prior to 94-1 and has successfully repeated the course(s) (A, B, C grade) or the semester equivalent may petition the Dean of Instruction or his/her designee to eliminate the non-completion grade from the CUM grade point average calculation. Each non-completion grade in the same course will be eliminated from the CUM GPA calculation.
  2. The student must submit a written application for Academic Amnesty to the Dean of Instruction or his/her designee.
  3. If the request for Academic Amnesty is approved, the non-completion grade (R, U) will be replaced with an administrative grade (AR, AU). The administrative grade (AR, AU) will not be included in the students new CUM Grade Point Average.
  4. All students are cautioned that many undergraduate professional programs, graduate and professional schools consider all grades listed on a transcript when considering applications for admission and scholarship.
  5. Academic Amnesty does not change accumulated Financial Aid history. Accumulated term and award limits include all terms of enrollment.

Transfer Credit Effect On Cumulative Grade Point Average

Students who have received approval for the transfer credit for courses previously completed at Delaware Tech with grades of "R," "F" or "U" may request that the effect of the "R," "F" or "U" grade be removed from their cumulative grade point average by submitting a request to the Registrar's Office with a copy of their unofficial transcript. All grades and courses remain on the student's transcript.

Fresh Start Policy

Any student who has not attended Delaware Tech for a minimum of three years and upon readmission, completes a minimum of 12 college-level credits in consecutive terms with at least a 2.00 G.P.A. may petition the Dean of Instruction to eliminate the course grades received prior to the readmission term in the cumulative G.P.A. calculation except courses that fulfill graduation requirements. Fresh Start is granted only one time per student and is irreversible.

Fresh Start is effective the term a student is readmitted to the College and will not exclude credits from the earned hours calculation. All grades and courses remain on the student's transcript.

Grade Point Average Addendum

When a student repeats a course, the first passing grade will be calculated in the cumulative grade point average (CUM GPA). A student can request that a higher grade (for coursework 1994-01 forward) be included in the CUM GPA by submitting a request to the Register's Office for coursework that was repeated spring 2007 forward. All courses taken and grades received will remain on the student's transcript, even though some will not be used to determine GPA. Selective admissions processes, scholarships and academic award decisions at other colleges and universities may take into consideration the complete academic record of the student.

Graduation Policy

A student is eligible for graduation when the following requirements have been met: (1) The student has satisfactorily completed courses specified for a degree or diploma in his/her program/major area as certified by the department chairperson and the Dean of Instruction and verified by the Registrar; (2) The student has filed an official application for graduation with the Office of the Dean of Student Affairs; (3) The student has satisfied all financial obligations owed the College; (4) The graduation fee has been paid; and (5) The Credits in Residence requirements have been met. No Delaware Technical Community College diploma or degree is to be awarded or the student allowed to participate in official graduation ceremonies unless that student has completed all requirements for said diploma or degree. Exceptions to this policy may be made by the Vice Presidents/Campus Directors and/or the Vice President of Academic Affairs.

Graduation Honors Policy

Students earning a Cumulative Grade Point Average between 3.25 and 3.49 will graduate cum laude. Those earning a CUM GPA between 3.5 and 3.79 will graduate magna cum laude. Those earning a CUM GPA between 3.8 and 4.0 will graduate summa cum laude. The Graduation Honors are printed on the graduation program and the student's final transcript.