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Student Financial Assistance Programs
The College offers financial assistance to students through federal, state, institutional and scholarship programs. Financial aid information is available on the Delaware Tech Web site at https://www.dtcc.edu/admissions-financial-aid/financial-aid-scholarships. Students are encouraged to use these resources.
The Free Application for Federal Student Aid (FAFSA) and scholarship applications may be obtained from the Financial Aid Office at each campus or on the Web at www.fafsa.ed.gov. Follow the instructions included with the application(s) to apply for any type of financial assistance. All students are encouraged to apply for financial aid as early as possible - before the start of a new academic year. It is important to ask questions, read all information carefully, keep copies of everything, and answer all questions on the application(s) accurately. The Financial Aid Office makes all decisions regarding financial aid eligibility.
For more information call:
General Student Eligibility for all Financial Aid Programs
The applicant must:
- Be a U.S. citizen or eligible non-citizen.
- Have a high school diploma, a GED®, or demonstrate the ability to benefit from instruction by passing an approved test.
- Have a valid Social Security number.
- Be enrolled as a regular student in an eligible program of study leading to a degree or diploma. New students must apply for admission in order to select a major/program. Undeclared or nondegree seeking students (students with program designation UND or NASNAD) are not eligible for financial aid.
- Maintain satisfactory academic progress as defined by the College's Academic Standing Policy for financial aid recipients.
- Not be in default on a previous student loan nor owe a refund on any federal grant received at Delaware Tech or any other institution the applicant may have attended.
- Demonstrate financial need based on federal or institutional policies.
- Comply with all procedures for verification.
- Meet any other legal requirements passed into law and regulation at any time by the federal government, or any policy change made by the College or any other applicable entity, and any procedure required by the Financial Aid Office in order to ensure that a proper financial aid decision can be made.
Applying for Financial Aid
The College will attempt to assist any student seeking financial aid. Financial aid eligibility decisions for all financial aid programs are made by each individual campus.
A student seeking financial aid must apply to the campus he/she will attend.
The steps for applying for financial aid are as follows:
- Apply each academic year.
- Students are encouraged to apply online at FAFSA.ED.GOV or mail the application in the envelope provided.
- Obtain the financial aid application (the Free Application for Federal Student Aid-FAFSA) from any campus. This application is appropriate for applying for all types of federal, state and institutional aid. Scholarship programs require a separate application.
- Complete the FAFSA using the appropriate federal 1040 income tax form, as filed by the students and parents, and any other supporting documents such as W-2 forms, state tax returns and Social Security, welfare, bank and investment statements.
- Complete all institutional forms and supporting documentation as requested by the campus.
- The campus will receive an electronic Institutional Student Information Record, which will be used to determine eligibility for financial aid. Students will receive an electronic or a paper Student Aid Report.
A student must file the FAFSA, complete a Master Promissory Note and complete Loan Counseling to be considered for a Stafford Loan. Stafford Loans are available through the Federal Family Educational Loan Program (FFELP).
Financial Aid Satisfactory Academic Progress Requirements
Effective July 1, 2011, financial aid recipients at the College are required to maintain Financial Aid Satisfactory Academic Progress (FASAP) in accordance with this policy. This policy supersedes all previous satisfactory academic progress eligibility requirements. Federal financial aid regulations require the College to consider the student's entire academic history, including any periods of enrollment in which the student did not receive federal/state financial aid, under this FASAP policy.
FASAP includes Cumulative Grade Point Average (CGPA), completion rate, and maximum time frame requirements, as set forth below, that a student must meet in order to be eligible to receive federal/state financial aid. FASAP is just one of the financial aid award conditions that must be met. Students should see http://www.dtcc.edu/financialaid/ for a complete list of financial aid eligibility requirements. This FASAP policy is limited to the determination of federal/state financial aid eligibility and is separate from and in addition to the Delaware Tech Academic Standing Policy and any other academic policy at the College.
The College's Financial Aid Office shall review academic progress at the end of the fall, spring and summer semesters, each of which is financial aid payment period.
As a condition of receiving federal/state financial aid, each student at the College must make satisfactory academic progress toward the attainment of his or her degree according to the following three requirements that comprise FASAP. (Other award requirements also apply.)
Minimum Cumulative Grade Point Average:
The table below represents the minimum CGPA needed to be eligible for federal/state financial aid. Official withdrawal grades are not calculated in this CGPA calculation. The CGPA is calculated using all courses taken.
|1 - 15||>1.5|
|16 - 30||>1.6|
|31 - 45||>1.8|
Students at the College must successfully complete, on a cumulative basis, 67 percent of all credits attempted. All non-completion grades ("W," "U," "R,"/F" and "I") are used in the calculation of completion rates.
Maximum Time Frame for a Degree/Diploma or Previous Associate Degree:
A financial aid recipient is restricted to a maximum number of credits for which he/she can receive financial aid. The maximum time frame (MTF) credit allowance is 150% of the published length of the eligible educational program in which the student is currently enrolled. For example, if 60 credits are required for a specific degree, the MTF for the degree program would be 90 credits (60 x 150% = 90). The published program lengths are available on the College web site and in the Catalog.
In addition, the credits from a previous diploma or degree program earned at Delaware Tech or elsewhere that are applied to a new degree program at Delaware Tech will be counted toward the MTF for the new degree program.
Maximum Time Frame for Remedial Courses:
Basic and Pre-technical classes are considered remedial courses. Basic classes are not eligible for federal financial aid payment, but are used in calculating the remedial MTF.
The MTF for a student enrolled in remedial courses is 30 semester hours. This MTF value is separate from the degree or diploma MTF value. No extension is permitted for a student who exceeds the 30-credit remedial limit.
Repeating failed coursework may be funded by financial aid. In addition, one repetition of previously passed coursework is eligible for federal financial aid. However, a previously passed course is not eligible for financial aid if it is being repeated because the student failed other coursework (e.g., must repeat the course again because of co-requisite requirements).
Repeating a course may improve CGPA, but each attempt impacts the completion rate and maximum time frame.
Coursework completed at another institution that is officially accepted as transfer credit by the College
counts toward MTF and the cumulative completion rate. However, the grades from other institutions do not transfer to the College and are not considered under the minimum CGPA component of FASAP.
End of Semester Review
The Financial Aid Office will review the academic record of each financial aid recipient at the end of each semester to determine if she/he is making satisfactory academic progress for program completion. Students who do not meet one or more of the CGPA, completion rate, or MTF requirements listed above are not considered to be making satisfactory academic progress and are subject to the following:
Financial Aid Warning
Beginning with the Fall 2011 semester, the first time the student has not met the CGPA or the completion rate, the student will be notified that he/she has been placed on Financial Aid Warning status. A Financial Aid Warning allows a student to continue to receive financial aid for only the next semester. A Financial Aid Warning will be assigned automatically and does not require an appeal or other action by the student. At the end of the Financial Aid Warning semester, the student who does not meet the FASAP requirements is ineligible to receive further federal/state financial aid unless the student makes a successful Financial Aid Appeal as described below. In the absence of a successful Financial Aid Appeal, the student may only regain eligibility for federal/state financial aid by meeting the College's FASAP requirements at his or her own expense.
A student who exceeds MTF requirements is not eligible to be placed on Financial Aid Warning status. Instead, beginning with the Fall 2011 semester, the first time the student has not met MTF the student must make a successful Financial Aid Appeal in order to be eligible for further federal/state financial aid.
Financial Aid Appeal and Probation
A student who does not meet FASAP requirements after the Financial Aid Warning semester, or a student who exceeds MTF for the first time, may appeal to have financial aid eligibility reinstated if extenuating circumstances prevented the student from meeting FASAP. Such circumstances include:
- Medical condition, illness or injury, to the student or an immediate family member (Provide documentation)
- Death of an immediate family member (Provide documentation)
- Change or loss of employment for you or an immediate family member (Provide documentation)
- Other special circumstance (Be Specific)
The Financial Aid Appeal process requires the student to complete a Delaware Tech Financial Aid Appeal Form. The student must explain on the Appeal Form the reason(s) the student failed to make FASAP and what has changed in the student's situation that would allow the student to make FASAP at the next evaluation. Relevant documentation must be attached.
In addition, the Financial Aid Appeal process requires the student to submit an academic plan signed by an Academic Advisor with the completed Financial Aid Appeal Form to the Financial Aid Office by the appeal deadline for that semester. The academic plan sets forth the requirements the student must meet to make FASAP. The academic plan must include the maximum number of credits recommended by the Academic Advisor for the time period of the academic plan. Please note that if a student registers for additional credits beyond the number approved in the academic plan, then the student is responsible for the cost of those additional credits. However, a student may receive financial aid for additional credits beyond those approved in the academic plan only if a new academic plan signed by an Academic Advisor and Dean of Instruction authorizing these additional credits is submitted by the student to the Financial Aid Office by the appeal deadline for that semester.
The Financial Aid Office will respond in writing with the results of the appeal and explain what the student must do to reestablish eligibility for federal/state financial aid. Submitting an appeal does not guarantee that the student will regain financial aid eligibility. The decision of the Financial Aid Office regarding the Financial Aid Appeal is final.
If a FASAP appeal is not approved, then the student is ineligible for financial aid until satisfactory academic progress is achieved at his/her own expense.
If the appeal is approved by the Financial Aid Office, the student is then placed on Financial Aid Probation. A student placed on Financial Aid Probation may receive federal/state financial aid as long as the student is satisfying the requirements of an approved academic plan.
Financial Aid Probation
If after the one semester of Financial Aid Probation, the College determines that the student achieved FASAP, he/she will have his/her financial aid eligibility reinstated for the next semester of attendance. Thereafter, such student's academic progress will be evaluated in accordance with this FASAP policy.
If after the one semester of Financial Aid Probation, the College determines that the student met all the requirements of his/her academic plan, but did not achieve FASAP, he/she will be permitted to continue to receive financial aid for the next semester and subsequent semesters of attendance provided that the student continues to meet all of the requirements of the academic plan.
If after the one semester of Financial Aid Probation, the College determines that the student did not meet all the requirements of the academic plan nor successfully achieved FASAP, the student will lose financial aid eligibility until the student achieves FASAP at his or her own expense. Students may make another appeal for financial aid eligibility by submitting a new Financial Aid Appeal Form and providing a new academic plan. However, students are advised that Financial Aid Appeals for academic plan deficiencies will only be approved for changes to the student's major and required courses - or in the most extenuating of circumstances- as determined by the Financial Aid Office.
All information is subject to change based on revisions to federal laws, regulations, or college policies and procedures. Students are required to abide by any such revision
Evaluation After Semester of Financial Aid Probation
If after the one semester of Financial Aid Probation, the student achieves FASAP, he/she will have his/her financial aid eligibility reinstated for the next semester of attendance.
If after the one semester of Financial Aid Probation, the student met all the conditions of his/her academic plan, but does not achieve FASAP, he/she will be permitted to continue to receive financial aid for the next semester and subsequent semesters of attendance provided that the student submits a new Financial Aid Appeal Form, provides a new academic plan each semester developed by their Academic Advisor and continues to meet all the conditions of the academic plan.
If after the one semester of Financial Aid Probation, the student does not meet all the conditions of the academic plan and does not successfully achieve FASAP, the student will lose financial aid eligibility until the student achieves FASAP at his or her own expense.
All information is subject to change based on revisions to federal laws, regulations, or college policies and procedures. Students are required to abide by any such revisions.
Various scholarships are offered at all campuses. A student should contact the Financial Aid Office, at the campus where he/she is enrolled, for a list of scholarships offered at that campus. Scholarship information is also available on the College's website.
Earned Title IV Financial Aid
Students who receive federal financial aid are eligible for payment according to their enrollment status and attendance. Students who attend more than 60 percent of a semester (approximately 9.6 weeks of a 16 week semester) are eligible to receive 100 percent of their payment. Students who attend 60 percent or less of a semester are eligible to receive a percentage of their payment, depending on the date of withdrawal from all classes. This percentage payment is done according to the Return of Title IV Funds Regulations. (34 CFR 668.22)
- If the amount of earned federal financial aid is not adequte to pay institutional charges, the student is liable for any outstanding debt the student may owe the college. In addition, the student may be responsible for repaying a portion of his/her federal financial aid to the federal government.
- Earnings from the Federal Work Study Program are not used in this calculation. The student is paid what he/she earns.
- Students receiving loans must maintain half-time enrollment (at least 6 credits) in order to receive payment of the loan.
- Basic-level courses (courses beginning with 00) do not count toward enrollment status for Title IV Funds.
This policy applies to federal financial aid money only and will be the policy applied to students who withdraw from all classes.
The date of withdrawal from all classes that will be used in the calculation is the date that the Registrar's Office processes the official College Withdrawal Form used by students who wish to withdraw from all their classes during the semester. Students must contact the Registrar's Office to obtain this form. The withdrawal date for students who drop all their classes without using the official College Withdrawal Form will be the last documented dates of attendance or the mid-point (50% point) of the semester without documentation. Withdrawing from the College may affect a student's eligibility for future financial aid funding.
Federal law requires that students who receive federal financial aid must attend the classes for which they register in order to receive financial aid payment. Students who never attend a class will not receive any federal financial aid relating to that class, even if an official drop/withdrawal procedure is completed.
The complete policy and additional information about financial aid are available on the Delaware Tech Web page, www.dtcc.edu/financialaid, that provides ongoing updates to all financial aid opportunities and the College's refund policies.